Administrative Assistant

Job in Portland, Multnomah County, Oregon, 97201, USA

Listing for: EC Electric

Full Time position
Listed on 2026-07-19

Job specializations:

Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Data Entry, Executive Admin/ Personal Assistant
Business
Office Administrator/ Coordinator

Administrative Assistant

The Administrative Assistant plays a key supportive role by providing support to managers, other employees, and varying office visitors by handling a variety of tasks. The Administrative Assistant must be professional, positive, a self-starter, organized, and accurate. This position may include front desk activities, ordering office supplies, scheduling meetings/events, data entry, and maintaining files.

Duties and Responsibilities include the following:

Answering phones in a professional and effective manner

Heavy data entry: time cards, field reports, labels, etc.

Organize project documentation

Create and maintain Excel spreadsheets

Provide superior customer service to both internal and external customers

Event planning

Coordinating/scheduling project meetings, and preparing meeting agendas

Tracking calendars

Assisting with purchasing office supplies

Prepare and track electrical permits

Provide general administrative support to our project teams

Assisting with basic PC duties (small lump sum billings, permits, reconcile permit accounts, data entry, admin. tasks)

Provides front desk relief and/or additional administrative support to others to help meet business and staffing needs

Prepares routine correspondence (letters, memos, meeting notes)

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