Legal Administrative Assistant

Overview

Wilson Elser is a national law firm with more than 1,400 attorneys across 46 offices. We are recognized among the top 100 law firms and ranked in major industry publications. Our culture emphasizes teamwork, collaboration, client service, and innovation, with a focus on empowering professionals to grow and thrive in their careers.

We are committed to attracting and retaining professionals who value teamwork, collaboration, client service, and innovation. If you are a motivated professional seeking a long-term fit where you will be valued and empowered, apply for the Legal Administrative Assistant position in our Portland office.

This position offers a flexible, hybrid working arrangement.

We are seeking a Legal Administrative Assistant to provide administrative and litigation support to a team of attorneys within a fast-paced law firm environment. This role helps manage case matters, coordinate filings and calendars, and ensure seamless communication to support the delivery of high-quality legal services.

• Provide support and administrative assistance to attorneys and colleagues
• Coordinate new matter openings and closings, including conflict checks, engagement letters, and file management
• Prepare, format, proofread, and edit legal documents and court filings, including tables of contents and tables of authorities
• File documents in state, federal, and appellate courts using electronic filing applications (e.g. File & Serve Xpress)
• Communicate with court personnel regarding procedures, rules, and deadlines
• Manage incoming mail, notices, and document distribution
• Maintain electronic and client files within the document management system
• Maintain case calendars (hearings, depositions, mediations, deadlines) and distribute daily/weekly appearance reports
• Enter attorney time and assist with billing support, client budgets, and billing inquiries
• Prepare expense reports and assist with travel arrangements
• Manage vendor invoices, reimbursements and check requests
• Assist with client billing inquiries, budgets, appeals and collections
• Support additional projects and operational initiatives as needed

• High school Diploma or equivalent required
• 3+ years of administrative experience, preferably within a law firm or litigation environment
• Familiarity with legal terminology, document formatting and court procedures
• Experience with electronic filing systems preferred
• Professional communication skills when interacting with attorneys, colleagues, clients, courts, and vendors
• Strong organizational skills with the ability to manage multiple deadlines
• Ability to maintain strict confidentiality
• Comfortable working in an in-office/hybrid environment

• Benefits: Outstanding benefits package, including 401k match and generous PTO plan
• Career Growth: Ample opportunities for professional development and advancement
• Employee Perks: Access to corporate discount plans and other benefits

Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. Employment decisions are based on merit, qualifications, and competence, without regard to protected characteristics.

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