President’s Office and Events Coordinator

Position Announcement Position Details

Proposed Start Date 08/13/2026 Classification Title Administrative Support Rank N – No Rank Working Title President’s Office and Events Coordinator Department 100001 – POF President’s Office Position Number D91395 Representation UU – Unclassified Unrepresented Renewable Renewable End date, if applicable Position FTE 1.0 Tenure Status N – not applicable

Brief Description of PSU/School/Dept

Portland State University is Oregon’s most affordable public research university, located in the heart of one of America’s most dynamic cities. Our mission to “let knowledge serve the city” reflects our dedication to turning ideas into action — in Portland and around the world. The city is our campus, giving students unmatched access to career connections, a vibrant cultural scene and hands‑on learning experiences with hundreds of community partners.

More than 20,000 students from all backgrounds bring diverse perspectives to our classrooms and campus life, from the tree‑lined Park Blocks to the bustling Urban Plaza and state‑of‑the‑art science labs. We are proud of our world‑class faculty, groundbreaking research and international reputation for excellence in sustainability, community engagement and innovation.

The Office of the President seeks a detail‑oriented professional to provide comprehensive administrative support and event coordination services. This position requires exceptional discretion in handling confidential information and the ability to work effectively with individuals from diverse backgrounds. The successful candidate will foster collegial working relationships and promote a professional office environment.

Front Desk and Administrative Support Welcome visitors as the first point of contact for the President’s Office. Under the primary direction of the Executive Assistant to the President, coordinate and triage inquiries in‑person or via phone or email concerning how to access various university services or resolve concerns. Proactively support administrative operations, including independently auditing inventory and placing supply orders, updating databases, and optimizing archiving and filing systems.

Carry out additional duties as assigned, including providing occasional support to other university leaders under the umbrella of the President’s Office.

Event Coordination Provide support to the Director of Events in planning and executing an annual event portfolio including Commencement, Fall Convocation, annual holiday celebration, length of service or retirement celebrations, monthly town halls, and ad hoc events. As expertise is demonstrated, this position will independently plan and execute a portfolio of smaller events from concept through completion, under the supervision of the Director.

Manage event communications including commencement inquiries, create event postings and fliers. Request venue spaces, AV services, and catering orders following university hosting guidelines and internal procedures. Research and call vendors as requested. Assist with hotel reservations and travel reimbursements for guest speakers and other high‑profile visitors. Track and submit vendor invoices and pcard receipts against event budgets, and provide on‑site support with occasional evening and weekend availability.

• Bachelor’s Degree and 2-4 years of experience; or equivalent combination of education and experience
• Demonstrated ability to interact with all levels of customers and constituents using excellent written and oral communication skills.
• Proven experience with event coordination and/or support. This may include vendor management, invoice reconciliation, advertising or marketing, coordination of set up and take down, catering ordering, etc.
• Ability to maintain confidentiality and discretion in a sensible work environment,
• Knowledge of office procedures and equipment

• Project management experience
• Working knowledge of CRM systems
• PSU experience

• Create an environment that acknowledges, encourages, and celebrates differences.
• Function and communicate…