Workplace Exp Coordinator

Workplace Exp Coordinator

Immediate need for a talented Workplace Exp Coordinator. This is a 03 months contract opportunity with long-term potential and is located in Portland, OR (Onsite).

Job
-22399 Pay Range: $22 - $24/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

Key Responsibilities:

• Serve as the first point of contact for employees, visitors, and guests, providing a warm and professional welcome
• Manage visitor registration, issue visitor and parking passes, and follow established security procedures
• Answer and direct incoming phone calls with professionalism and excellent customer service
• Coordinate workplace services, including mail distribution, office supplies, onboarding support, and facility requests
• Submit and track janitorial and maintenance work orders as needed
• Organize and support on-site meetings and events, including room setup, breakdown, and supply coordination
• Coordinate with external vendors providing workplace services and supplies
• Respond to employee and guest inquiries or concerns promptly and professionally
• Follow workplace security and emergency procedures to help maintain a safe environment
• Assist with general office upkeep, including resetting meeting spaces, wiping surfaces, and maintaining common areas
• Prepare basic presentations and communicate information clearly to individuals and groups
• Perform additional administrative and workplace support duties as assigned

Key Requirements and Technology

Experience:

• Must have skills:
  Office Administration / Administrative Support
• Front Desk / Reception
• Microsoft Office (Word, Excel, Outlook)
• Up to 2 years of experience in administrative support, office coordination, customer service, reception, hospitality, or a related field
• Experience supporting workplace operations, office services, or facilities
• Experience coordinating meetings, events, or vendor services
• Ability to multitask in a fast-paced office environment
• Strong interpersonal and communication skills
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook
• Excellent organizational skills and attention to detail
• Ability to prioritize tasks, follow established procedures, and work independently
• Positive, professional, and customer-service-oriented attitude
• HSD or equivalent