Administrative Assistant

About FACSAt FACS, our mission is to make environments safer and healthier for the people who live and work in them. As one of the nation's leading environmental health consulting firms, we help organizations protect their people, assets, and communities. We are built on purpose, partnership, and performance—delivering measurable impact with every client engagement.

Our Values We live our mission through three core values:

People First:
Support our team and clients, promote professional growth, and value collaboration.

Integrity of the Science:
Deliver accurate, reliable results through objective, evidence-based practices.

Client Relationships for Life:
Build long-term partnerships and help clients address environmental health challenges.

About FACS & You At FACS, your work contributes directly to safer, healthier communities. Ranked "Best Places to Work" for five consecutive years, we invest in your success through training, mentorship, and support for professional certifications—so you can grow, thrive, and build a career with lasting impact.

Curious to see what we do?

FACS Experts – Meet our team and see who you’ll be working with.

Why Join UsImpact:
Contribute meaningful work that empowers teams and drives results across the organization.

Culture:
Thrive in a collaborative, entrepreneurial, and mission-driven environment where your work matters.

Growth:
Innovate, develop your skills, and help shape the future of how we operate and deliver on our mission.

Visibility:
Partner directly with leadership and cross-functional teams to make a real difference.

Primary Function:

The Administrative Assistant will be responsible for the overall maintenance of the office performing all administrative duties as well as be the first person of contact for clients.

Primary Responsibilities Office & Project Administration Order supplies/equipment for office and field; coordinate printer/copier repairs

Set up and maintain client accounts, verifying billing and contact accuracy

Review project intake forms; schedule new projects and update staff/calendars

Distribute purchase orders and maintain digital project files with all correspondence

Answer and log incoming calls

Handle mail/shipping (USPS, Fed Ex, UPS), subpoenas/depositions, and litigation file close-outs Facilities & Logistics Keep office, storage, and warehouse areas clean, organized, and labeled

Coordinate recycling pick-up and field vehicle maintenance

Supply pick-up/drop-off at the labHR & Staff Support Track employee certifications, training, and medical evaluations

Assist with new hire onboarding and basic task training

Book employee travel/hotel reservations; track and submit expense reports weekly

Coordinate with insurance provider on certificate requests

Assist accounting with weekly customer service calls/emails

Events & Office Culture Plan office celebrations (birthdays, holidays, milestones, BBQs, recognition events)
General Support Assist Local Director and IT as needed

Support staff presentations/courses (copies, packets, supplies, room setup)
Qualifications2–3 years of relevant administrative experience

Strong professional verbal and written communication skills

Comfortable working with clients and coworkers across all levels

Highly organized, self-directed, and able to manage time with minimal supervision

Physical & Work Requirements Ability to lift up to 30 pounds.

Prolonged periods of sitting at a desk and working on a computer for documentation and reporting

Valid driver’s license, reliable transportation, and current auto insurance

Compensation and Rewards Competitive base salary with performance-based bonus structure tied to individual and team achievements

Comprehensive benefits package, including:

Medical coverage with 100% company-paid premiums for employees and their families, plus 50% of the annual deductible covered by the company
401(k) retirement plan with company matching contributions

Vision and dental plan options

Flexible Spending Accounts (health care and dependent care)
Company-sponsored programs including Employee Assistance Program, life and disability insurance, Rocket Lawyer legal services, and mobile phone plan with Verizon Voluntary benefits…