Administrative Services Assistant

We are Cor Source Technology Group, a locally owned technical staffing and recruiting firm in Portland, Oregon.

We encourage you to submit your resume to the job posting link, or directly contact: ,

19830

12 months

Portland

This position closes to submittals on July 31st.

Position requires the ability to meet federal background and compliance requirements.

This assignment provides professional and confidential administrative support to the managers, supervisors, and immediate staff of the company’s organizations. This position will facilitate and coordinate administrative processes and functions that support M programs and projects.

The Strategy, Business Transformation and Customer Services (M) organization operates out of the Portland Headquarters of the company. The M org works primarily with customer relationship management and business processes within the company. The purpose of this organization is to manage and synthesize the efforts of organizations with cross-company functions. Coordinated management of these organizations is essential to maximizing benefits for the company.

Note:

All official drafts, documents and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate manager or other federal personnel with the authority to do so.

• Provide a wide variety of confidential administrative/clerical support to managers and/or management staff; serve as liaison/point of contact between staff and other work groups, facilitate communication and appropriate actions; and assist with the day-to-day operations, which may include:
• Greet visitors; address questions and business involving established policy or routine matters, take messages, set appointments and/or refer visitors to other company personnel as appropriate;
• Answer and screen telephone calls; respond to most questions and complete most business involving established policy or routine matters; forward complex questions and matters to appropriate personnel as needed, following up to verify a timely response;
• Process and screen incoming and outgoing correspondence to include proof reading, to consist of the following:
• Review and finalize documents and letters to verify proper formatting and accuracy.
• Prepare return cover letters to return contracts (if applicable), tracking delivery and internal process for returned contracts.
• As requested, sort and distribute incoming mail to appropriate recipient(s).
• Review incoming correspondence; respond to most questions and complete most business involving established policy or routine matters and/or forward matters requiring action to appropriate staff following up to verify a timely response.
• Process outgoing mail and prepare materials for mailing, including providing self-addressed stamped envelopes, when appropriate.
• Provide overall monitoring for requests for information or products and verify that responses are made in a timely fashion.
• Establish and maintain internal and external communication channels to coordinate smooth flow of information and positive working relationships.
• Perform faxing, scanning, photocopying, and work with the company print shop to request printing services.
• Provide input and recommendations for potential process / procedural improvements.
• Update and maintain desk reference manual.
• Serve as backup to other Administrative Assistants as needed.
• Assist the Manager and staff in the development and draft of Standard Operating Procedures, governance, and internal control procedures as changes and processes occur; assist and promote implementation of the company management-approved process and procedural changes.
• Administrative Team:
• Attend mandatory Administrative Team Meetings.
• Participate as a team member and in team meetings both professionally and collaboratively.
• Work as a team member to:
• Standardize, streamline and improve overall Administrative processes throughout the organization.
• Help resolve organizational administrative issues and work on solutions as a group.
• Complete team work assignments
• Organize, coordinate, schedule and verify appointments, meetings, conferences, and training for…