Seasonal Office Support Administrator

Seasonal Office Support Administrator

Join Aprio and you will help clients maximize their opportunities. Aprio is a progressive, fast-growing firm looking for a Seasonal Office Support Administrator to join their dynamic team. This role has a strong focus on electronic document management, including scanning, organizing, and maintaining accurate digital records.

This is a temporary, in-office role for the fall busy season, lasting until the end of October 2026. This position is based full-time in our Lake Oswego office, with on-site attendance required Monday through Friday.

Position Responsibilities:

• Reception Duties:
  Greet clients and visitors in a friendly and professional manner.
• Answer and direct incoming phone calls, taking messages or transferring calls as necessary.
• Maintain a neat and organized reception area.
• Client Interaction:
  Assist clients with inquiries, appointments, and basic questions.
• Schedule appointments as needed.
• Ensure client confidentiality and handle sensitive information with discretion.
• Administrative Support:
  Manage and maintain the office calendar, scheduling appointments and meetings for the tax professionals.
• Sort and distribute mail, faxes, and other correspondence.
• Maintain electronic and paper filing systems for client records and office documents.
• Office Maintenance:
  Monitor and order office supplies, ensuring inventory is well-stocked.
• Keep the office clean, organized, and presentable for clients and staff.
• Report any maintenance issues to the appropriate personnel.
• Office Events:
  Schedule and plan office events as coordinated by the National Office Manager.
• Maintain consistency in events across offices.
• Order catering and any items needed to facilitate a successful event.
• Data Entry and Record Keeping:
  Accurately input client information into tax software and databases.
• Organize and archive client files in accordance with established procedures.
• Assist in preparing and processing tax-related documents and forms.
• Team
  
  Collaboration:
  
  Work closely with tax professionals and support staff to facilitate efficient office operations.
• Communicate client appointments and special instructions to the tax preparers.

Qualifications:

• High school diploma or equivalent; additional education or certification in office administration is a plus.
• Previous experience in a receptionist or administrative role is preferred.
• Knowledge of tax-related terminology and procedures is advantageous.
• Proficiency in office software (e.g., Microsoft Office Suite) and familiarity with tax software is beneficial.
• Excellent communication and interpersonal skills.
• Strong organizational abilities with attention to detail.
• Professional demeanor and a customer-centric attitude.
• Ability to handle confidential information with discretion and integrity.
• Time management skills to prioritize tasks and meet deadlines.

Why work for Aprio:

Whether you are just starting out, looking to advance into management or searching for your next leadership role, Aprio offers an opportunity to grow with a future-focused, innovative firm.

Perks/Benefits we offer for full-time team members:

• Medical, Dental, and Vision Insurance on the first day of employment
• Flexible Spending Account and Dependent Care Account
• 401k with Profit Sharing
• 9+ holidays and discretionary time off structure
• Parental Leave – coverage for both primary and secondary caregivers
• Tuition Assistance Program and CPA support program with cash incentive upon completion
• Discretionary incentive compensation based on firm, group and individual performance
• Incentive compensation related to origination of new client sales
• Top rated wellness program
• Flexible working environment including remote and hybrid options

What's in it for you:

• Working with an industry leader:
  Be part of a high-growth firm that is passionate for what's next.
• An awesome culture:
  Thirty-one fundamental behaviors guide our culture every day ensuring we always deliver an exceptional team-member and client experience. We call it the Aprio Way. This shared mindset creates lasting relationships between team members and with clients.
• A great team:
  Work with a high-energy, passionate, caring and ambitious team of professionals in a…