Program Assistant - Cs

Position: PROGRAM ASSISTANT - CS
Metropolitan Family Service Position Description

Position Title:

Program Assistant

Reports To:

SUN Site Manager

Location:

Cherry Park Elementary School Dept/Program:
Community Schools Status:
Non-exempt______________________________________________________________________________

General Description:

Metropolitan Family Service position descriptions are guidelines. They are not intended to identify every task that an employee will be asked to complete. They are intended as a general outline of the essential work responsibilities and qualifications of the position.

Agency Culture:

We use creative and proactive problem solving to build and sustain dynamic community-based programs and quality services.

We believe in the potential of families and individuals at all life stages and focus on prevention, wellness, and independence.

We build strong relationships by collaborating with our funders, partners, and highly trained volunteers, always striving for an extensive commitment to diversity.

General Function:

Under the supervision of the SUN Site Manager, the Program Assistant will support day to day activities, data entry, maintain documents, maintain client information and assist with SUN after school program overall operations.

Program

Schedule:

Fall Term:
September 28th-November 19th, Monday-Thursday 3:00-6:00

Winter Term:
January 11th-March 4th, Monday-Thursday 3:00-6:00

Spring Term:
April 5th-May
27th, Monday-Thursday 3:00-6:00

Occasional days between program terms to support events, prep lessons, and enter data/administrative tasksCORE VALUES Equity & Social Justice Values working in a multicultural, diverse environment

Values and supports inclusion and program access for clients

Supports agency goals for reducing disparities in outcomes for communities of color

Adopts anti-racism approaches to services by understanding and acknowledging systemic and individual racism and privilege

Collaboration and Teamwork Ability to collaborate and communicate effectively with a broad range of individuals and groups within all program areas of MFS as well as other agencies

Values the inclusion of multiple voices, including clients/service users, in the design and implementation of programs and services.

Essential Duties and Responsibilities Oversee general functioning of the after school/summer program, including set-up and clean-up, maintaining attendance records, supplies, and transitions throughout the building

Assist Site Manager with duties including: data entry, student attendance tracking, implementing positive behavior incentive plans, community and family event planning, and maintaining community partnerships

Act in a general support role for after school Activity Leaders and students

Facilitate outreach and recruitment of students, parents, and community members to increase participation, volunteerism, and involvement in SUN activities

Assist in the planning and coordination of family and community events

Coordinate participant registration, data collection, documentation, filing and database maintenance in accordance with the program’s needs

Assist with the outreach and recruitment of community organizations and resources to support family health and social service needs

Complete the accurate count of suppers served to students daily

Develop positive working relationships with students, families, teachers, school staff, community partners, volunteers, office staff and custodians

Provide administrative support to SUN site office including answering incoming calls, responding and routing voicemail messages for our programs

Oversee and maintain of office supplies and program inventory, ensure needed supplies are available for staff

Maintain office calendar for meetings and ensure up to date information is available on wall calendar

Provide support to new or existing staff on making identification badges

Lightly maintain the cleanliness of office environment including

Become familiar with our digital system, various programs, and equipment in the office.

Basic data entry and information upkeep, maintain client info, spreadsheets, casual program signage and other data Other duties as assigned

Knowledge, Skills and Abilities Required:

Abilit…