Office Services 1|Contingent Assignment|Union Job in Portland, OR

Office Assistant

We are looking for an Office Assistant to support daily office services operations in Portland, Oregon. This long-term contract position is ideal for someone who enjoys hands-on administrative work, stays organized in a fast-paced environment, and takes pride in providing reliable service across mail, facilities, and meeting support functions. The role includes part-time hours of approximately 20 hours per week, with occasional additional hours by mutual agreement.

Responsibilities:

• Coordinate meeting room arrangements for onsite events and ensure spaces are ready for use.
• Handle incoming and outgoing mail, packages, and expedited shipments while maintaining timely distribution across departments.
• Use mailing and printing equipment effectively, identify routine issues, and assist with basic troubleshooting to keep workflows moving.
• Monitor inventory for mailing and office-related supplies and place replenishment requests when stock runs low.
• Conduct facility checks, support site-related tasks, and communicate observations or issues to the supervisor.
• Prepare reports, records, and other documents with close attention to accuracy and compliance standards.
• Work with internal teams to confirm mailing details, resolve delivery questions, and maintain steady mail processing operations.
• Provide guidance and day-to-day support to less experienced staff when assigned, including sharing training feedback with leadership.
• Drive company vehicles as needed to complete messenger or delivery duties in accordance with applicable laws and company expectations.
• Perform software updates and assist with additional office support tasks as needed to meet operational requirements.