College of Arts & Sciences Office Assistant - Performing and Fine Arts Department
Job in
Portland, Multnomah County, Oregon, 97228, USA
Listed on 2026-08-06
Listing for:
University of Portland
Full Time
position Listed on 2026-08-06
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Office Assistant, Admin Assistant, Data Entry
Job Description & How to Apply Below
Job Summary
The Performing and Fine Arts (PFA) Department of the College of Arts and Sciences is looking for a Student Assistant to support the PFA Academic Coordinator and general day-to-day assistance for the PFA Department. We are seeking a motivated individual who can self-start, follow through on assigned tasks, and has a high degree of comfort interacting with others. The Office Assistant is expected to identify, initiate, and complete a variety of tasks and projects in a role that primarily serves the PFA Department and the Academic Coordinator.
Shifts for this position are at least 3 hours long, Monday-Friday, and have a degree of flexibility.
Core Duties
* Clerical:
Assist PFA Academic Coordinator & faculty with a variety of clerical tasks, including distribution of office supplies, receiving and distributing campus mail, collection of PFA faculty syllabi, and more duties as assigned.
* Marketing:
Experience with Canva preferred. Assistant will update departmental websites, create and distribute PFA Weekly Newsletters to students and faculty, coordinate physical mailings of promotional materials to local high schools, and more duties as assigned.
* Events:
Assist with PFA events such as Music at Midweek, Theater performances, Buckley Center Gallery showings, etc. Assistance looks different for each event, but involve coordination with Events to put up posters around campus, delivering print jobs, attendance at events as a proxy to the Academic Coordinator (would always be discussed ahead of time and within working hours), and more duties as assigned.
* Space Maintenance:
Assist with general maintenance and organization of department spaces, including PFA Office, Mago Hunt Center, Blair Studio Theater, Buckley Center Auditorium, Buckley Center Gallery, and Shiley Marcos Art Rooms.
* Basic computer skills (Some familiarity with: Microsoft Office Adobe Acrobat, Canva, Google, Excel).
* Other relevant duties as assigned
Minimum Qualifications
* Self-motivated, flexible and willing to take on a variety of tasks.
* Ability to maintain confidentiality.
* High-level organizational skills and attention to detail.
* Ability to take initiative and follow through on tasks.
* Collaborative approach to work.
* Proactive communicator.
* Basic computer skills (Some familiarity with: Microsoft Office Adobe Acrobat, Canva, Google, Excel).
Preferred Qualifications
* Familiarity with UP technology and systems.
* Prior clerical work experience.
* Performing and Fine Arts majors/minors preferred.
Physical Requirements
* N/A
Posting Detail Information
Posting Number SE
Number of Vacancies 1 Estimated Start Date 08/24/2026 Open Date 08/01/2026 Close Date 08/14/2026
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