Assistant Director

Assistant Director

Reports To:

Executive Director

FLSA Status:
Exempt

Employment Status:
Full-Time

Future Pathways Academy is seeking a highly organized, proactive, and service-oriented Assistant Director to help ensure the Academy operates smoothly each day.

At Future Pathways Academy, we believe children thrive when educators are supported, families feel welcomed, and strong systems are in place. We are committed to creating a safe, organized, and nurturing environment where children, families, and employees can flourish.

The Assistant Director serves as the primary administrative partner to the Executive Director and is responsible for coordinating the Academy's daily operations, overseeing front office operations, supporting Academy staff, and ensuring the administrative systems, communication, and organization behind the scenes are executed with excellence. By keeping the Academy running efficiently each day, the Assistant Director allows the Executive Director to focus on leadership, staff development, family engagement, and the Academy's long-term vision.

We're looking for someone who enjoys supporting others and takes pride in creating organized, efficient, and welcoming environments where children, families, and educators can thrive. Our ideal candidate:

• Is exceptionally organized and detail-oriented.
• Thrives in a fast-paced environment where every day is different.
• Anticipates needs and enjoys keeping people, projects, and priorities organized.
• Communicates professionally and warmly with children, families, staff, and visitors.
• Demonstrates sound judgment, discretion, and confidentiality.
• Approaches challenges with flexibility, initiative, and a solutions-oriented mindset.
• Enjoys supporting others behind the scenes while helping the Academy operate at its best.
• Wants to help build a mission-driven Academy that positively impacts children and families.

• Coordinate the day-to-day administrative operations of the Academy.
• Serve as the primary administrative support to the Executive Director.
• Maintain Academy calendars, schedules, records, filing systems, and administrative processes, including meetings, events, licensing deadlines, and other key operational dates.
• Coordinate meetings, maintain agendas, and assist the Executive Director with follow-up on operational priorities.
• Coordinate student enrollment, registration, and required documentation.
• Monitor student attendance and maintain accurate records.
• Prepare reports, correspondence, forms, and other administrative documents.
• Answer incoming calls, emails, and general inquiries in a professional, welcoming, and timely manner.
• Respond to day-to-day operational issues and coordinate timely solutions to support uninterrupted Academy operations.

• Coordinate daily classroom staffing to ensure child-to-staff ratios are maintained throughout the day.
• Arrange substitute coverage and adjust staffing assignments in response to employee absences or changing operational needs.
• Provide classroom coverage as needed to ensure continuity of care and compliance with Oregon licensing requirements.
• Support teachers during classroom transitions, breaks, and other operational needs.
• Monitor classroom staffing needs throughout the day and proactively address scheduling or coverage challenges.
• Serve as the administrator on duty during assigned opening and closing shifts, ensuring the Academy is fully prepared for daily operations and secured at the end of the day.
• Proactively identify and resolve operational barriers so teachers can focus on providing exceptional learning experiences for children.

• Welcome children, families, visitors, and community partners with professionalism and warmth.
• Answer incoming calls, emails, and general inquiries, directing questions to the appropriate staff member.
• Coordinate family tours and enrollment appointments on behalf of the Executive Director.
• Assist with enrollment paperwork and maintain accurate student records.
• Coordinate and distribute parent communications, newsletters,…