Front Desk Coordinator Job in Portland, OR

Front Desk Coordinator

We are looking for a Front Desk Coordinator to serve as the welcoming face of our office while keeping daily administrative operations running smoothly. This long-term contract position is ideal for someone who enjoys creating a well-organized office experience, supporting employees and visitors, and managing a wide range of front-office tasks with efficiency and care. The role combines customer-facing reception duties with hands-on coordination of office services, facilities support, and general administration.

Responsibilities:

• Welcome guests, employees, and service providers with a courteous and attentive approach while directing inquiries to the appropriate contacts.
• Oversee the appearance and daily readiness of the reception area to ensure an orderly and well-maintained office environment.
• Arrange meeting spaces, coordinate shared resource scheduling, and support requests for catering and office transportation needs.
• Handle document production tasks such as printing, scanning, and preparing oversized materials when required.
• Provide first-level assistance with common office equipment issues and help coordinate technology-related support requests.
• Monitor inventory levels for workplace supplies, place orders as needed, and keep essential materials stocked and organized.
• Sort incoming mail and packages, distribute deliveries promptly, and prepare outgoing shipments accurately.
• Log facility-related concerns, follow up on service requests, and communicate progress updates to employees and stakeholders.
• Assist with office gatherings, employee engagement activities, team projects, and a variety of administrative assignments.
• Maintain internal office information, update shared resources such as SharePoint, and complete occasional business-related errands as needed.