Administrative Coordinator I, Occupational Therapy Program

• Administrative Coordinator I provides administrative support for the occupational therapy program for financial processes, ordering/receiving equipment and supplies, preparing program-related communication, liaising with fieldwork and capstone clinical sites for contract management, onsite lab/fieldwork support, and event organization assistance.
• Support the overall administrative functions of the Occupational Therapy Doctoral Program
• Assist with ordering supplies
• Provide students with guidance on administrative processes related to their fieldwork and capstone placements, as well as general program inquiries.
• Utilize electronic record systems (e.g., academic databases, placement software) to manage and track student documentation, ensuring data integrity and confidentiality.
• Assist the Academic Fieldwork Coordinator (AFWC) in managing and organizing student placement requirements:
  Verify licensure for fieldwork educators (FWEs)
• Distribute and track completion of required ACOTE forms by FWEs- agreement of site objectives, credential updates, midterm and final student evaluations
• Support the Doctoral Capstone Coordinator (DCC) with tasks related to student capstone project placements:
  Tracking of required documentation, maintaining up-to-date records of student progress, distributing and tracking student required forms

• Associate level or equivalent experience
• Experience with administrative tasks
• Excellent computer skills and proficiency with office productivity software, to include advanced skills in MS Excel, Word, and Power Point
• Ability to input, organize and evaluate basic and complex data and information in electronic format
• Skilled in providing excellent customer service, including highly effective written and verbal communication skills
• Demonstrated ability to utilize discretion and confidentiality with all work and work products.
• Familiar with FERPA and HIPAA guidelines
• Ability to establish and maintain effective working relationships with individuals and groups and to collaborate and work effectively as a team member
• Attention to detail and ability to organize, prioritize work and meet deadlines
• Ability to work effectively in a rapidly changing, fast-paced professional environment with regular interruptions
• Demonstrated ability to think quickly and act appropriately in emergency situations
• Willingness to occasionally work evening and weekend hours as requested
• Willingness to learn and take on tasks of increasing responsibility
• Ability to manipulate data electronically and provide technical assistance to others, communicate technical/complex information both verbally and in writing; establish and maintain cooperation, understanding, trust and credibility; perform multiple tasks concurrently and respond to class scheduling effectively.
• Bachelor’s degree (preferred)
• Experience working with a relational database (preferred)
• Familiar with occupational therapy education processes (preferred)
• Familiar with processes for clinical placement of students (preferred)
• Excellent skills with database management, use of Office 365 products, Sharepoint, and Teams (preferred)

Demonstrates strong administrative support capabilities for occupational therapy programs, including data management, communication, and collaboration with clinical sites. Proficient in utilizing electronic record systems and office productivity tools to ensure efficient operations and maintain confidentiality.

• Administrative Support
• Data Management
• Customer Service
• MS Excel Proficiency
• FERPA and HIPAA Familiarity

• Data Evaluation
• Database Management
• Office Productivity Software
• Electronic Record Systems
• Advanced MS Excel
• MS Word
• MS Power Point
• Organizational Skills
• Attention to Detail
• Technical Assistance

• Effective Communication
• Team Collaboration
• Discretion and Confidentiality
• Adaptability
• Problem-Solving

• Occupational Therapy
• Clinical Placement Processes
• Fieldwork Educators
• ACOTE Forms
• Capstone Projects

• Office 365
• Sharepoint
• Microsoft Teams
• Placement Software
• Academic Databases