Office Manager

• Procure and manage stationery, office supplies, and computer equipment
• Provide general office support, including answering telephone enquiries and processing postal mail
• Liaise with office building management to ensure effective office operations
• Liaise with outside vendors for office maintenance and IT projects
• Plan and execute company events, including scheduling, catering, supplies, activities, and preparation
• Support the Chief Marketing Officer as needed
• Prepare onboarding and organize welcome packs for employees in the Americas
• Manage and reconcile the company credit card
• Serve as the US point person for the Finance team
• Manage and execute Work Health & Safety requirements
• Manage Americas asset and tagging
• Support day-to-day office operations and create a positive, organized office experience for employees and visitors

• 3+ years of experience as an office administrator, preferably in a similar role at a fast-paced, growing company
• Knowledge of Office 365:
  Outlook, Word, Excel, SharePoint, PowerPoint, and Teams
• Attention to detail and accuracy
• Superior oral and written communication skills
• Effective interpersonal skills to interact with employees at all levels
• Ability to manage and prioritize multiple projects simultaneously
• Strong work ethic and ability to operate autonomously and with discretion when handling sensitive and confidential information
• Experience managing company credit cards, purchasing, and expenses
• No-ego, can-do attitude and ability to remain calm and proactively anticipate needs
• Ability to cultivate a positive, team-oriented culture in the Portland office
• Demonstrated values of excellence, courage, innovation, integrity, and teamwork
• Availability for a part-time schedule of 20 hours per week

Demonstrates strong organizational and communication skills while managing office operations, procurement, and event planning. Proficient in Office 365 tools and experienced in handling sensitive information with discretion.

• Office Administration Experience
• Office 365 Proficiency
• Project Management Skills
• Communication Skills
• Work Health & Safety Management

• Office Administration
• Project Management
• Credit Card Management
• Procurement
• Event Planning

• Attention to Detail
• Interpersonal Skills
• Strong Work Ethic
• Team-Oriented Attitude
• Ability to Operate Autonomously

• Office Operations
• Vendor Liaison
• Onboarding
• Asset Management
• Company Culture

• Office 365
• Outlook
• Word
• Excel
• Share Point
• Power Point
• Teams