Executive Assistant

Join to apply for the Executive Assistant role at Rain the Growth Agency

Join to apply for the Executive Assistant role at Rain the Growth Agency

Get AI-powered advice on this job and more exclusive features.

Direct message the job poster from Rain the Growth Agency

At a glance:

This is a full-time, mid-level, flexible-first position on our Business Operations Team responsible for supporting C-suite executives by utilizing exceptional organizational skills within all administrative functions.

This position requires proactive problem-solving skills, strong documentation and presentation skills, an ability to gracefully interact with a variety of people and departments, and pivot priorities quickly. This role is a key member of the Administration Team and reports to the Associate Director, Building & Business Services in Portland, OR. The Executive Assistant position also includes supporting periodic after-hours events on or near campus.

What does an Executive Assistant do at Rain the Growth Agency?

Provide executive support for C-Suite level executives, as well as other members of the executive and administration team when needed.

• Oversee and book business & personal travel as necessary
• Act as liaison to other senior executives and managers down chain of command
• Confidently communicate with Agency’s Board of Directors and schedule board meetings
• Assist with preparing PPT decks, Excel spreadsheets, reports, and general written communication
• Help coordinate and work with IT and other internal teams to comfortably execute company-wide meetings virtually, and across the U.S.
• Ability to represent C-suite executives in written or verbal communication with vendors, local community leaders, and private relationships as needed
• Reconcile and manage expense reports
• Submit and manage PTO approvals for executive’s direct reports and accurately maintain time records
• Support oversight and assistance of time tracking for executive’s direct reports
• Project manage/follow-up with employees and vendors as needed to support executives
• Help plan and execute company events, lunches, client meetings, or provide support as needed

Administration Team Member and Mentor

• Participate in agency events as needed – either as an event lead or as a support member, helping to set up and take down events, including periodic after-hour needs
• Back-up team members when they are out on PTO
• Look for ways to improve processes and support the team
• Be a role model of professionalism, showing a sense of urgency and displaying grace under fire
• When in-office, contribute to the client/employee experience at all times by ensuring the building is clean, items are stocked as needed, rooms are meeting-ready and any requests are routed to the appropriate person

What do we look for in an Executive Assistant at our agency?

• Bachelor’s degree in Business Administration or equivalent combination of education and experience
• 5-7 years of experience as an Executive Assistant
• Must have exceptional technical skills in all Microsoft Office and related tools (e.g. PowerPoint, Excel, Outlook, Word, Zoom, etc.)
• Must hold information in the strictest of confidence, no exceptions
• Must be able to balance multiple and shifting priorities in a fast-paced environment
• Understand travel and how to book it efficiently
• 8:30am-5:30pm PST M-F, with some early mornings and/or later evenings, dependent on Executive’s needs
• Enthusiasm for working in-office regularly
• Expert organizational skills and multi-tasking
• Impeccable judgement to effectively prioritize work
• Strong written and verbal skills
• Relationship building
• Valid driver’s license or quick access to reliable transportation for running errands, transporting supplies, and getting to off-site locations
• Appreciation of our Core Values

Why work at Rain the Growth Agency?

• We are a national leader in DTC marketing and a fully integrated creative and media agency. With a 25+ year history and around 250 employees, we are established enough to have all the bells and whistles, but small enough for an entrepreneurial and welcoming culture where everyone is heard.
• Our Flexible First environment empowers us to work from where…