Administrative Assistant II

The next part of your journey is right around the corner — with The Standard.

A genuine desire to make a difference in the lives of others is the foundation for everything we do. With a customer-first mindset and an intentional focus on building strong teams, we’ve been able to uphold our legacy of financial stability while investing in new, innovative technologies that support the needs of our customers. Our high-performance culture focused on operational excellence thrives thanks to remarkable people united by compassion and a customer-first commitment.

Are you ready to make a difference?

Job Summary In this role, you will provide confidential, high-level administrative and operational support to executive Human Resources leadership, serving as a trusted liaison with senior leaders, employees, customers, and external stakeholders. You will manage complex calendars, coordinate meetings and travel, prepare materials and expense reports, support executive communications, and assist with special projects that require discretion, organization, and sound judgment.
* The ability to work onsite in Portland, OR at least 1x per quarter, is a requirement of this role.

Key Responsibilities Provide professional, confidential administrative support to executive leaders while keeping daily operations organized and on track.

Manage complex calendars, meeting logistics, travel arrangements, documents, correspondence, and expense reporting with accuracy and timeliness.

Serve as a trusted point of contact for internal and external stakeholders, using strong judgment in sensitive, complex, or time-critical situations.

Maintain organized records, information, invoices, and administrative processes that support timely follow-up and efficient executive operations.

Coordinate executive-related events, recognition activities, attendance reporting, supplies, and other administrative needs that support the executive office.

Skills and Background You’ll Need:

Education:

High school diploma/GED

Experience:

Minimum 2 years of progressively responsible administrative experience supporting senior-level leaders, including experience interacting with customers, vendors, and executive-level visitors.

Strong proficiency with of Microsoft Office/Microsoft 365 applications including Outlook, Word, Excel, PowerPoint, Teams, and productivity/AI tools where applicable.

Advanced organizational and time-management skills, including the ability to strategically coordinate complex calendars, prioritize competing tasks, and meet deadlines.

Demonstrated discretion and sound judgment in safeguarding sensitive, confidential, or business-critical information.

Strong knowledge of company operations, policies, and procedures, with the ability to clearly communicate decisions, priorities, and direction verbally and in writing.

Detail-oriented with the ability to anticipate executive needs, manage critical tasks on an executive’s behalf, and identify emerging opportunities, risks, or challenges.

Ability to adapt quickly to changing priorities and diverse needs while working independently, collaboratively, and with limited direction.

Key Behaviors of a Successful Candidate Driving Success
- Initiates and takes responsibility for ownership of own tasks, decisions and outcomes.

Adaptability – Demonstrates flexibility by willingly accepting new situations such as teams, projects or work processes.

Improvement Mindset
- Demonstrates curiosity by asking questions regarding current approaches/methods and identifies potential improvements.

Why Join The Standard?

We have built an enduring legacy of stability, financial strength and exceptional customer service through the contributions of the service-oriented people who choose to work at The Standard. To ensure we can attract and retain the best talent, when you join The Standard you can expect:

A rich benefits package including medical, dental, vision and a 401(k) plan with matching company contributions

An annual incentive bonus plan Generous paid time off including 11 holidays, 2 wellness days, and 8 volunteer hours annually — PTO increases with tenureA supportive, responsive management approach and opportunities for…