Office Manager

Victory Academy (Victory) is Oregon’s only year-round, non-profit, private school dedicated to serving children, teens, and young adults with autism and related learning differences. Victory’s mission is to deliver an integrated academic and therapeutic program, customized to match a person’s current gifts and challenges. We believe in teaching and learning from joy! We believe that relationships are the most important aspect of supporting a student’s learning and progress!

We believe in collaboration, innovation, and overall fun!

The Office Manager reports directly to Victory Directors and serves as a core facilitator of Victory’s daily school operations, with the primary goal of supporting families, staff, and administration. This multifaceted role requires exceptional organization, strong communication skills, and proficiency with school management systems to ensure a welcoming, efficient, and smoothly running school environment.

Victory Academy (Victory) is Oregon’s only year-round, non-profit, private school dedicated to serving children, teens, and young adults with autism and related learning differences. Victory’s mission is to deliver an integrated academic and therapeutic program, customized to match a person’s current gifts and challenges. We believe in teaching and learning from joy! We believe that relationships are the most important aspect of supporting a student’s learning and progress!

We believe in collaboration, innovation, and overall fun!

The Office Manager reports directly to Victory Directors and serves as a core facilitator of Victory’s daily school operations, with the primary goal of supporting families, staff, and administration. This multifaceted role requires exceptional organization, strong communication skills, and proficiency with school management systems to ensure a welcoming, efficient, and smoothly running school environment.

• Attendance Management: Oversee daily and monthly student attendance tracking; manage OHP (Oregon Health Plan) attendance reporting and provide dedicated support to families navigating insurance or attendance documentation.
• Front-Line Reception: Serve as the primary point of contact for the school by managing the front door, greeting visitors, and answering phone inquiries with a professional and welcoming demeanor.
• Family Experience & Advocacy: Act as the central point of contact and primary resource for families navigating all aspects of their Victory experience, fostering strong home-school partnerships.
• Medical Support: Securely manage, log, and administer student medications in strict compliance with school policies and health regulations.
• Student Records: Process external records requests in a timely manner.

• FACTS SIS Management: Oversee the FACTS Student Information System, including login management for staff, all-school system configuration, data entry, and routine database maintenance.
• Document & Contact Control: Create, format, and regularly update essential school documents (such as class lists and academic calendars) while maintaining accurate digital directories via Google Contacts.
• Information Organization: Systematically maintain both digital and hard-copy filing structures to ensure confidentiality, regulatory compliance, and easy retrieval.
• Financial Log Oversight: Monitor and maintain check logs and related administrative documentation with high accuracy.

• School-Wide Communications: Draft, format, and distribute the weekly school newsletter alongside other critical parent and all-school announcements.
• Digital Presence: Execute routine website and FACTS family portal updates to ensure public-facing information, calendars, and resources remain current.
• Resource Coordination: Curate and maintain an up-to-date Community Resources list to support school families and staff.
• Parent Service Hour Oversight: Coordinate and track mandatory family volunteer hours; provide regular…