Executive Assistant

The Executive Assistant serves as a trusted partner to the Board of Directors and the executive leadership team, providing high-level administrative, operational, and strategic support. This role is responsible for managing complex schedules, coordinating executive communications, facilitating Board of Directors activities, and ensuring the seamless execution of critical organizational priorities.
The ideal candidate is exceptionally organized, proactive, resourceful, and capable of exercising sound judgment while handling highly confidential information. This position requires strong relationship management skills, executive presence, and the ability to operate effectively in a dynamic, fast-paced environment.

• Provide comprehensive administrative support to the Board and designated members of the executive leadership team.
• Manage complex calendars, prioritize competing demands, and coordinate meetings across multiple stakeholders and time zones.
• Prepare and manage executive correspondence, presentations, reports, agendas, and briefing materials.
• Coordinate executive travel arrangements, including transportation, accommodations, itineraries, and expense reporting.
• Screen and prioritize communications, ensuring timely responses and appropriate follow-through.
• Anticipate executive needs and proactively resolve scheduling, logistical, and administrative challenges.

• Coordinate all Board of Directors and committee meetings, including scheduling and logistics.
• Prepare, compile, and distribute Board materials, agendas, resolutions, minutes, and supporting documentation.
• Maintain Board records and governance documentation in accordance with organizational policies and regulatory requirements.
• Track Board actions, resolutions, and follow-up items to ensure timely completion.
• Manage secure communication channels and confidential documentation for Board members.
• Support annual Board planning activities, orientation programs, and governance initiatives.

• Assist with the coordination and execution of key organizational initiatives and special projects.
• Monitor deadlines, priorities, and deliverables across executive leadership teams.
• Develop and maintain systems to improve executive office efficiency and effectiveness.
• Gather information and prepare reports, dashboards, and presentations for executive review.
• Coordinate executive meetings, leadership retreats, and company-wide events.
• Participate in process improvement initiatives and recommend enhancements to executive support functions.

• Serve as a professional representative of the executive office.
• Build positive working relationships with Board members, senior leaders, employees, community partners, and external stakeholders.
• Facilitate communication between executives and various departments to promote effective collaboration.
• Maintain strict confidentiality regarding organizational, employee, financial, and governance matters.

• Bachelor's degree or equivalent combination of education and experience.
• 3 to 6 Years of experience providing executive support, preferably supporting C-suite executives and/or a Board of Directors.
• Demonstrated experience managing confidential and sensitive information.
• Advanced proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational, project management, and problem-solving abilities.
• Ability to manage multiple priorities while maintaining exceptional attention to detail.

• Experience supporting a CEO, President, Executive Director, or senior executive team.
• Experience coordinating Board governance activities and maintaining official records.
• Knowledge of corporate governance best practices.
• Project management certification or formal project management experience.
• Attention to Detail
• Time and Priority Management

Success in this role will be demonstrated through

• Effective management of executive and Board…