Office Manager​/Executive Assistant

Prophetic Software is not able to sponsor employment visas now or in the future. Candidates must be authorized to work in the United States without current or future sponsorship to be considered for this role.

Real estate development is a multi-billion-dollar industry that has run on fragmented data, manual processes, and gut instinct for decades. Prophetic is changing that. We're building the AI-native platform that enables homebuilders, developers, and investors to find, analyze, and act on land opportunities from a single system — powered by proprietary technologies that process billions of data points across all 50 states.

We are the market leader in our space, and our customers don't just use the product — they love it. We're not making teams more efficient. We're changing how they operate.

You'll own the day-to-day of the physical office - vendors, supplies, mail, furniture - while also picking up executive support work alongside the EA to the CEO: travel logistics, aiding in event planning, and the occasional personal errand for leadership. It's a role built for someone early in their career who is organized, responsive, and genuinely energized by being the person who makes things run smoothly.

You'll be onsite five days a week to start, with the flexibility to work remotely one or two days a week once you're fully ramped and the office rhythm is established. You'll partner closely with the EA to the CEO, picking up overflow projects and one-off requests as they come up.

• Vendor & Facilities Management
  • You're the primary point of contact for everyone who keeps the office running day to day - cleaning crews, repair technicians, and the building's management company. You own those relationships, schedule and oversee the work, and make sure small issues get resolved before they become big ones.
• Mail & Office Logistics
  • You handle incoming mail and packages, making sure everything gets to the right person quickly, and keep the office stocked and functioning - from ordering food and drinks each week to noticing when supplies are running low before anyone else does.
• Workplace Growth & Furniture Sourcing
  • As the team grows, you'll research and source furniture and equipment for new hires and evolving office needs, balancing budget, timeline, and the overall feel of the space.
• Team Culture & Events
  • You help plan and execute team events every month or two - everything from a casual poker night to a bigger offsite gathering - handling logistics like venue, catering, and RSVPs so the team can just show up and enjoy it.
• Executive Travel & Logistics
  • You manage travel and lodging for the leadership team around events and offsites: booking flights and hotels, building itineraries, and troubleshooting when plans change last minute.
• Executive Support
  • You provide light personal support to leadership when needed - booking a landscaper, coordinating a car repair, handling a personal errand - and work alongside the EA to the CEO on other one-off projects, jumping in wherever an extra set of hands is useful.

• Minimum 2 years of experience in an administrative, office coordination, or travel planning role
• Strong organizational skills and comfortable managing multiple vendors and priorities at once
• Highly responsive - quick to reply, quick to follow up, and comfortable being reached outside strict “office hours” when something urgent comes up
• Discretion and good judgment when handling sensitive or personal requests for leadership
• Clear, professional written and verbal communication
• Able to be onsite five days a week
• Ability to lift up to 10 or 20 pounds on an occasional basis

• Experience supporting executives or a leadership team directly
• Experien…