Administrative Services Assistant

We are Cor Source Technology Group, a locally owned technical staffing and recruiting firm in Portland, Oregon.

19867

12 months

Portland

This position closes to submittals on September 16th.

Position requires the ability to meet federal background and compliance requirements.

This full-time, contract Administrative Services Assistant 3 assignment provides a wide variety of professional and confidential administrative support as well as data entry to the Company Real Property Services (TER) organization. This assignment supports the Director of Real Property Services by providing high level administrative and technological support, as well as responding or escalating urgent matters and demands, acting with minimal oversight or direction, and facilitates the day-to-day communication workflow.

The Real Property Services (TER) organization encompasses three Tier 4 organizations with approximately 130 people. TER is fast paced, high pressure, with competing demands. Engineering & Technical Services is responsible for implementing the Transmission Capital Program, providing technical support for the Transmission Maintenance Program, and providing real property services to the agency.

Note:

All official drafts, documents and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate manager or other federal personnel with the authority to do so.

• Provide a wide variety of confidential administrative/clerical tasks for the managers and staff for the assigned organization, managers and support staff.
• Greet and screen visitors; address questions and business involving established policy, take messages, set appointments and/or refer visitors to other company personnel as appropriate.
• Create draft, edit, and proof documents, correspondence, research, and presentations using Word, Excel, PowerPoint, and Adobe Acrobat.
• Build, maintain and post Excel spreadsheets and PowerPoint presentations to SharePoint sites.
• Maintain a tracking system of action items to verify timely compliance with scheduled responses or actions. Coordinate and monitor work unit responses to time-critical documents; alert the manager / personnel of any concerns or response delays.
• Administrative Team:
• Organize and coordinate Organizational Administrative Team Meetings.
• Attend mandatory Administrative Team Meetings.
• Participate as a team member and in team meetings both professionally and collaboratively.
• Work as a team member to:
• Standardize, streamline and improve overall administrative processes throughout the organization.
• Help resolve organizational administrative issues and work on solutions as a group.
• Proactively coordinate managers’ daily Outlook calendars and schedules with full responsibility for scheduling and prioritizing Tier III and IV managers’ appointments, meetings, conferences and calendar:
• Coordinate appointments, including commitments of time. Advise manager of appointments and other commitments that might have a bearing on future decisions.
• Inform manager and staff of appointments and other commitments that might have a bearing on future decisions.
• Assist the manager in a variety of personnel and other actions for BFTE and CFTE, including:
• Prepare and enter requests for personnel actions into HRMIS.
• Prepare federal worker (BFTE) award requests in HRMIS for manager review/approval, track awards for BFTE, and prepare recognition certificates for the organization.
• May be designated as a power-user and/or back-up for the DOE Performance Management System. Coordinate and assist the manager with development of annual performance appraisal plans for federal personnel by assisting in implementing, completing, and facilitating documentation…