Pharmacy Scheduler; Administrative Coordinator

Pharmacy Scheduler (Administrative Coordinator)

US--Hybrid

Requisition :

Position Category: Administrative/Office Support

Job Type: AFSCME union represented

Position Type: Regular Full-Time

Posting Department: Inpatient Pharmacy

Posting Salary Range: $30.34 - $41.02 per hour with offer based on experience, education, and internal equity

Posting FTE: 1.00

Posting

Schedule:

Monday - Friday and rotating weekends, hybrid

Posting

Hours:

5:00 am - 9:30 pm, variable

HR Mission: Healthcare

Drug Testable: No

Coordinate and perform wide range of scheduling and administrative duties in support of the Department of Pharmacy Services. Responsibilities include, but are not limited to: quality assessment and monitoring; process improvement and ongoing monitoring; maintenance of practice standards, and applicable laws and regulations. Additional responsibilities include scheduling, administrative tasks, staff education, attendance management, and program monitoring.

This position will coordinate and oversee the inpatient orientation, onboarding, and education program and will work directly with the Pharmacy Inpatient leadership team to monitor and maintain technician documentation associated with regluatory requirements on attendance. This position will also be responsible for the management of the technician attendance and shift coverage.

• Create, write, and maintain schedules for technicians, interns, and students within Inpatient Pharmacy
• Determines, coordinates/delegates, and schedules appropriate assignment ofstaff to meet workload demands and assure adequate resources are available
• Update and revise staff schedules as needed
• Maintain databases- EZ Call scheduling software
• Develops, implements, and maintains policies and workflows relating to all scheduling procedures and vacation bidding
• Approves/denies technician vacation requests
• Problem solves issues with the schedule and makes changes and/or recommendations
• Assist the Coordinator/Supervisor with staff compliance and trained work areas for each staff member
• Work with the leadership team to ensure departmental needs are met, including providing staff with adequate training days.

• Oversee all pharmacy technician orientation and onboarding tasks that include not limited to:
• Development and coordination of training schedule
• Assigning modules and classes
• Orientation of inpatient pharmacy including safety precautions, and meet andgreet leadership and staff
• Staff education in regard to published schedules, shift acronyms, and standard training procedures, covering and trading shifts procedures, maintaining FTE, using Kronos, understanding the pay periods, seniority and open shift bidding, vacation process, expectations on requesting schedule changes and holidays, attendance policy and call out procedures, and others as needed

• Manage and coordinate technician unscheduled absences and shift coverage
• Communicate with team on coverage plans, maintain documentation, and update schedule
• Abid by contract and departmental policies and procedures

• Monitor, audit, and maintain documentation of employee activities associated with regulatory requirements as it pertains to attendance and performance, unscheduled absences, timecard occurrences, personnel issues, vacation requests, overtime, medical leave, and other activities as deemed necessary
• Work with timekeeper to track timecard discrepancies, overtime, and vacation requests
• Coordinate and communicate with leadership on a regular basis to ensure that employee's attendance and performance is in line with the mission andvalues of OHSU Pharmacy Department
• Coordinates with leadership to strategy and develop…