Administrative Assistant

Description

We are looking for a Project Coordinator to support project administration and daily office operations. This is a part-time Long-term Contract position suited for someone who enjoys keeping projects organized, managing documentation, and providing dependable coordination support. The ideal candidate will be comfortable balancing project-related tasks, administrative responsibilities, and communication with internal and external stakeholders while contributing to efficient and organized project delivery.

Responsibilities:

- Process and review contractor invoices, ensuring billing aligns with contract terms and project requirements.

- Track project schedules, timelines, and key deadlines to support on-time completion of activities and milestones.

- Draft, proofread, and edit correspondence, letters, and communications with property owners, management companies, and project stakeholders.

- Maintain and organize both physical and electronic project files, ensuring records are accurate and accessible.

- Prepare meeting agendas, document notes, and distribute follow-up information to support project communication.

- Enter, update, and maintain project-related data and documentation with a high level of accuracy and attention to detail.

- Coordinate administrative activities, communications, and routine paperwork to support project and office operations.

- Provide general administrative and project support as needed to assist team members and ensure smooth day-to-day operations.

Requirements

Requirements:

- 2+ years of experience in project coordination, administrative support, project administration, or a related role.

- Strong organizational and time management skills with the ability to manage multiple priorities and deadlines simultaneously.

- Experience reviewing invoices, purchase orders, contracts, or other project-related documentation preferred.

- Excellent written and verbal communication skills, including experience drafting professional correspondence and meeting materials.

- High attention to detail with strong data entry, recordkeeping, and document management abilities.

- Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.

- Experience maintaining electronic and physical filing systems in a professional environment.

- Ability to work independently while collaborating effectively with internal teams, contractors, and external stakeholders.

- Experience supporting construction, property management, engineering, utilities, real estate, or project-based environments is preferred but not required.

- Demonstrated ability to handle confidential information with professionalism and discretion.

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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