Administrative Assistant

Administrative Assistant

RIVERDALE SD 51J RIVERDALE GRADE SCHOOL - Portland, Oregon Open in Google Maps

This job is also posted in RIVERDALE SCHOOL DISTRICT

Job : 5926242

Final date to receive applications: Posted until filled

Re-Posted: Sep 15, 2026 7:00 AM (UTC)

Starting Date: Immediately

THE RIVERDALE VISION

Students learn to use their minds well, engage creatively, and act compassionately.

THE RIVERDALE MISSION

Riverdale develops inquisitive, imaginative, and eager learners. Our students demonstrate academic mastery through the exhibition, becoming effective communicators and responsible leaders.

EQUITY STATEMENT

The Riverdale School District strives to create an inclusive and racially affirming environment that welcomes and values the diversity of our staff and students. Riverdale School District believes that having a diverse faculty and staff reflective of the demographics of the community, country, and world provides significant value to students of color and all students and adults, and will commit to implementing practices that lead to a more diverse workforce.

JOB TITLE/ASSIGNMENT

JOB TITLE:

Administrative Assistant

LOCATION:

Riverdale Grade School

CONTRACT DAYS: 202 days

FTE: 1.0 (full-time)

SALARY: $26.08 - $29.36 per hour (based on the 2025-26 Salary Schedule)

FLSA:
Non-Exempt

OVERVIEW OF THE POSITION

To facilitate the educational process with students, parents, and staff by effectively and confidentially performing secretarial, clerical, and office management tasks.

• Greets and assists students, families, staff, visitors, and community members in a welcoming, professional, and service-oriented manner.
• Serves as a primary school receptionist, responding to inquiries and using independent judgment to determine appropriate actions, referrals, and follow-up.
• Arranges classroom and staff coverage and coordinates substitutes as needed.
• Maintains working knowledge of District policies, procedures, and regulations related to assigned areas of responsibility.
• Manages purchase order processes through the School ERP system, as requested or required, for District general funds and Riverdale Grade School Student Body funds.
• Manages the Synergy Student Information System for grades K–8, including user setup, student scheduling, calendar maintenance, course entry, state course coding, and basic technical assistance.
• Uploads, maintains, and organizes student records and documentation in Synergy, including report cards, assessment information, and other required records.
• Supports District and school personnel with required Oregon state reporting, data collection, verification, and submission.
• Requests, processes, transfers, and maintains student records, ensuring the accuracy, confidentiality, and archival integrity of legal educational records.
• Maintains and verifies daily student attendance records in Synergy and supports attendance-related communication and follow-up as needed.
• Maintains the Riverdale Grade School master calendar, including adding and coordinating approved school events and activities.
• Processes student enrollment and registration, ensuring required documentation—including immunization records, residency documentation, and birth certificates– is complete, accurate, and compliant with applicable requirements.
• Records state assessment results in Synergy and maintains required documentation related to parent/guardian opt-outs from state testing.
• Collects, safeguards, records, and distributes Student Body funds in accordance with Board policy, state and local regulations, and established accounting practices.
• Collects, safeguards, records, and distributes student fees, athletic fees, field study funds, and other school-related payments in accordance with applicable policies, regulations, and accounting practices.
• Provides basic first aid to students with minor injuries and contacts parents/guardians as appropriate and in accordance with school procedures.
• Schedules parent-teacher, parent-administrator, and other school conferences and meetings as requested.
• Provides administrative and clerical support to the Principal and Administrative Team, including correspondence, document preparation, copying, ordering, mailing, filing, scheduling, and related tasks.
• Supports the Building Principal with school and family communications, including preparing and distributing information as requested.
• Receives, sorts, and distributes mail, packages, deliveries, and school supplies.
• Provides appropriate…