Senior Executive Assistant

Department Overview

The Office of Payor Strategy and Health Plan Services is guided by the Quintuple Aim: improve health and outcomes/the health of populations, advance health equity, enhance patient experience, promote care team well-being, manage the per capita cost of care. This office fuels OHSU Health system growth through payor partnerships and by evolving a clinically integrated provider enterprise and value-based care programs to best-in-class models.

The Senior Executive Assistant provides confidential and complex administrative services in a fast- paced, highly productive and diversified environment. The purpose of this position is to perform a wide variety of administrative and support tasks for Health Plan Services and the Office of Payor Strategy, which includes Managed Care Contracting.

This position provides executive administrative support to the Chief Administrative Officer and Executive Medical Director of Health Plan Services, supporting their day-to-day duties; with additional support for the VP of Payor Strategy, the Director of Managed Care Contracting, and other team members. Responsibilities include but are not limited to complex meeting scheduling; facilitation and support of multiple board and committee meetings;

event coordination and logistics; document and meeting material maintenance; travel arrangements; and purchase management and financial reconciliation. Other duties may include timekeeping, acting as an IT contact (ITC). This

position functions as a team resource to provide guidance, training, and additional assistance where appropriate.

The Senior Executive Assistant must have excellent time management and interpersonal skills in meeting time-sensitive requests from internal collaborators and external partners. This individual must be detail-oriented, able to multi-task and adapt quickly in dynamic circumstances and always demonstrate a professional demeanor.

This is a hybrid position with expectation to be onsite to support in-person meetings and events.

Meeting Coordination & Support

• Facilitate and support regular meetings of the OHSU Health Clinically Integrated Network (CIN), including:
  • Board of Directors – bimonthly
  • Finance & Plan Review (FPR) Committee – monthly
  • Clinical Value & Quality (CVQ) Committee – bimonthly
• Facilitate and support regular meetings of the OHSU Health Integrated Delivery System (IDS), including:
  • Board of Directors – quarterly
  • Clinical Value & Transformation (CVT) Committee –monthly
• Facilitate and support the CIN/IDS Credentialing subcommittee, heldmonthly
• Coordinate quarterly in-person leadership retreats; manage logistics, including space, refreshments, A/V and supply needs; facilitate via note taking, recording, and/or slide presentation
• Coordinate annual/semi-annual all-team retreats; manage logistics, including space, furniture, refreshments, A/V and supply needs; facilitate event, balancing participation with ensuring schedule and activities run smoothly
• Coordinate with executives on agendas; gather, proofread, format, and compile meeting materials; communicate with meeting participants, distributing secure materials appropriately;
• Attend and facilitate meetings, including recording, presenting materials, and managing technical elements in virtual environments
• Compose meeting minutes based on compliance requirements; maintain storage of materials and documentation
• Respond to inquiries for records when audits request meeting documentation, such as redacted minutes

Executive Support to Chief Administrative Officer and Executive Medical Director of Health Plan Services

• Manage complex scheduling priorities and coordinate day-to-daymeetings and activities; advise executives on time commitments, obligations and…