Program Coordinator Assistant Job Portland area,Oregon USA,Administrative/Clerical

Job Title:Program Coordinator Assistant

Reports To:Executive Director

FLSA Status:Non-exempt, paid Hourly

Summary:This position is the right hand tothe Executive Director. This position will assistwithoverseeing dailyresidential activities to ensure smooth operations, providing qualified staff,and maintaining all aspects of personnel administration by performing the following duties.

Duties and Responsibilities

include the following. Other duties may be assigned.

May contribute toindevelopingand maintaining an effective organization through the selection, training, compensation, motivation,termination,and review of employees.

Provides supervision, protection, and care of residents individually and in groups.

Documentsresidents progress; identifies possible need for professional services; communicates such findings to professional staff.

Researches,develops,and implementscomprehensive benefits program for employees to include completing appropriate paperwork and processing updates as needed.

Assists with employee policies and procedures manuals and employee handbookto include processing updates and distribution of changes as needed.

Maintainspersonnel files to include updating information as needed.

Prepares and processesemployee payroll to include updating records as needed.

Maintainsabsentee records to include recording hours and notifying management of time away from work.

May assist in resolves employee problems/complaints in a professional and timely manner andnotifiesappropriate management.

Direct liaison between Executive Director andstaff.

Once trained, will actsas Safety Coordinator,and implements

Illness and Injury Prevention Program (IIPP) to include initial training of new employees.

Maintain confidentiality as required licensing, HIPPA, and other regulatory agencies.

May be required to provide coverage for Executive Director.

Performs other related duties as assigned.

Education and Experience

High school diplomaor

Associates Degree with course work completed.

Preferrediscombination of education and experience.
Priorprogram coordinator assistant orpersonnelassistant of1-year related experienceisrequired.
Confidential,positive attitude,and has strong skills in crisis management and interventionisrequired.
Must be a self-starter, have strong organizational skills,andbe able tomultitaskdutiesisrequired.
Must display a friendly,courteous,and helpful attitude towardotherresidents,employees,vendors,and the public.
Must be able to successfully pass the DHS background check and drug test.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Certifications, Licenses, and Registrations

Must maintain a valid driver's license, acceptable driving record, andcarry state required auto insurance.

Language Ability

This position requires interfacing with all members of the public including elected officials, business and property owners, residents, community members, government staff, vendors, and professional service providers. Capability to communicate effectively in writing as appropriate for the needs of the audience.

Ability to effectivelyusecommunication skills to present information accurately and clearly in one-on-one and small group situations with colleagues, outside vendors, students, parents, community members of the organization.

Math Ability

Exercises innovative and analytical thinking and exhibits strong problem-solving skills.

Capability toanalyzing data. The abilitytochoose the right mathematical methods or formulas to solve a problem.

Reasoning Ability

Demonstrates effective leadership, trust building, conflict resolution skillsandwork independently.

Computer Skills and Office Equipment

To perform thisjob successfully, an individual should have theproficient computer skillsincludingexperience in Microsoft Office Suite.

Work Environment

You will workat the residentialhomein a fast-paced, deadline-driven environment. This individual may be required to work outside the 8:30 a.m.

- 5:30 p.m. workdayto staff events and offsite meetings throughout the year. These off-houroccasions are typically planned and known in advance.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.…