Legal Practice Assistant Float

Foster Garvey PC, one of the Pacific Northwest’s leading law firms, is looking for a Legal Practice Assistant Float to join the Portland office. The Float provides legal assistant support to assigned attorneys in various practice groups whenever needed due to overflow or absence and collaborates with the Legal Practice Assistant team.

This is a non-exempt position. An in-person presence is required for this position, 5 days a week, Monday through Friday, within normal business hours. Occasional overtime may be required to accommodate client needs.

The successful candidate will have excellent written, verbal, and interpersonal communication skills; be punctual and have consistent attendance; and be able to work in a fast-paced, deadline-driven environment.

Responsibilities:

• Format, draft, edit, and proofread documents, reports, pleadings, filings, and all correspondence, from draft to client- or court-ready final
• Review Portland Office Scheduling Calendar daily
• Coordinate document production to the court
• Consistently meet deadlines by effectively coordinating legal work through word processing, editing, communications, and messenger services for the prompt production and accurate delivery of documents
• Coordinate and supervise large mailings or deliveries to meet important deadlines and requirements, including filings with states and federal courts and governmental agencies
• Depending on the practice area, may manage docketing calendar and ensure adherence to deadlines
• Handle incoming and outgoing mail, facsimiles, and date stamps, and distribute promptly upon receipt throughout the day
• If requested, edit attorney time records through established Firm systems ensuring accuracy of input
• Support the billing process by reviewing WIPS and final statements, and flagging and working with the attorneys and Accounting to ensure resolution of any inaccuracies
• Assist attorneys with management of their calendars, including proactive coordination with the attorney in advance of commitments and deadlines by using automated calendar management tools Provide prompt communication to attorneys and clients regarding any scheduling conflicts
• Plan and coordinate travel arrangements
• Assist with coordination of large internal and external meetings, conferences, and events
• Develop an understanding of the Firm’s practice groups
• Maintain filing, both electronic and paper, according to Firm standards
• Participate in maintaining the Firm’s CRM data in Interaction
• Prepare credit card vouchers, check requests, and other important accounting forms
• Back-up receptionist duties, including answering and directing incoming calls, and forwarding messages; greeting, assisting and/or directing visitors when needed; conference room set-up; and clean-up when available
• Other duties or projects as assigned

Job Requirements:

Skills:

• In-depth current knowledge of Oregon state and federal court rules and e-filing procedures
• Proficiency/experience using various technology programs including:
• Microsoft Office, Outlook, Docusign, Adobe Acrobat
• Electronic timekeeping and billing systems
• Remote access tunnels and Share File
• Document management systems, such as iManage and Net Documents
• Client Management Systems (Interaction), Zoom, or MS Teams
• Research tools (Pacer, Simpli File, Internet search engines)
• Expense management software such as Chrome River or Concur
• Ability to conduct basic research using both standard and electronic methods
• Provide excellent customer service to both internal and external clients
• Familiarity with court and procedural rules in area(s) in which attorneys practice
• Familiarity with legal terminology

Education and Experience:

• High school diploma required. Associate’s or Bachelor’s degree preferred
• 5+ years of litigation legal assistant experience…