Administrative Coordinator; AS2

Initial Posting Date:09/22/2026

Application Deadline:10/06/2026

Agency:

Bureau of Labor and Industries Salary Range:$4,312 - $5,988

Position Type:

Employee

Position Title:

Administrative Coordinator (AS2)

Job Description:

The Oregon Bureau of Labor and Industries (BOLI) is proud to be an equal opportunity; affirmative action employer committed to workforce diversity. We welcome members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S community members, and others to apply.

BOLI, Employer Assistance Division is seeking an Administrative Coordinator (AS2) to support core program operations and deliver high‑quality customer service. This Portland‑based hybrid position requires onsite work at least two days per week and plays a key role in coordinating statewide trainings, managing complex administrative workflows, and providing accurate guidance on wage and hour and civil rights laws. The role is essential to ensuring smooth program functioning, responsive service, and consistent support for both internal and external stakeholders.

Here’s what you will do:

Below is a sample of job duties. It is not meant to encompass all duties.

Respond to high‑volume employer inquiries regarding wage and hour and civil rights laws, providing accurate information and directing customers to appropriate resources.

Coordinate logistics for Employer Assistance Division training, including webinars, seminars, and the annual conference, ensuring smooth delivery and high‑quality customer experience.

Process publication orders, seminar registrations, invoices, and payments while maintaining accurate accounting and tracking systems.

Prepare and format division publications, handbooks, marketing materials, and training documents using graphic design tools and agency templates.

Manage division inventory, supply ordering, mailing coordination, publication print orders, and serve as the primary contact for website updates and related operational needs.

Provide administrative support to the manager, including compiling monthly metrics and assisting with additional program‑support tasks.

This Is What You Need to Qualify:

Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.

ORAn associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.

ORAn equivalent combination of education and experience.

Special Qualifications (Required)
Ability to work onsite for a minimum of two days per week in our Portland office.

Experience managing high‑volume administrative workflows, including inquiries, orders, invoicing, or event coordination.

Experience producing formatted publications or training materials with accuracy and consistency.

The ideal candidate will possess the following desired skills and attributes:

Ability to manage high‑volume employer communications with accurate, timely, and professional responses.

Experience coordinating webinars, seminars, and conferences, including logistics, registration, and training material preparation.

Skill in processing orders, managing invoice workflows, resolving payment issues, and maintaining precise tracking and accounting records.

Proficiency in producing and formatting polished publications, handbooks, marketing materials, and training documents.

Exceptional writing abilities, including drafting precise reports, high‑quality correspondence, and polished documentation that meet strict accuracy and clarity…