Program Administrator - Studio Justice

Position Title: Program Administrator
Pay Rate: $28.00 per hour
Schedule: Contractor position, 16-24 hours per week
Expected

Start Date:

October 27, 2026
Expected End Date: April 1, 2027
Reports To: Studio Justice Program Director

ELSO (Experience Life Science Outdoors) was founded in 2015 by two Black women to provide culturally relevant education and leadership development opportunities that connect Youth of Color with life science and outdoor learning experiences. ELSO's mission is to teach science and nature-based education through a lens that centers the lived experiences, stories, and ways of knowing of Black and Brown communities.

ELSO works to reduce barriers in STEAMED (Science, Technology, Engineering, Arts, Math, Environment, and Design) education and careers while fostering belonging within natural and built environments. Through a multicultural and environmental justice-focused approach, ELSO is demonstrating a model for STEAMED education led by People of Color.

Studio Justice is ELSO's Youth Design Program serving youth ages 14-20. The program empowers young people to use design as a tool for racial, social, economic, and environmental justice. Participants explore careers within architecture, engineering, construction, design, and other green-sector professions while learning about health equity, public spaces, and community development.

To eliminate financial barriers, participants receive scholarship stipends rather than paying program fees.

The Program Administrator supports the Studio Justice Program through administrative coordination, financial tracking, communications, purchasing, event logistics, reporting, and participant support. This role works closely with staff, students, families, volunteers, and community partners to ensure efficient program operations. The Program Administrator also assists with registration, onboarding activities, meeting coordination, expense management, recordkeeping, and general administrative functions.

Mission Hospitality (5%)

• Serve as a friendly, accessible, and responsive point of contact for the organization.
• Manage incoming phone and email inquiries.
• Communicate professionally about ELSO's programs and mission.
• Respond promptly to families, participants, donors, funders, and community partners.
• Provide program information and context to grant writers as requested.

Program Support & Logistics (50%)

• Maintain participant registration records and documentation systems.
• Assist with event logistics, vendor payments, contracts, and partner invoicing.
• Order and maintain program supplies, resources, and design kits.
• Coordinate meetings, catering, childcare accommodations, and other participant support needs.
• Attend Studio Justice programs and trainings.
• Assist with volunteer, guest instructor, sponsor, and community partner training activities.

General Operations (20%)

• Organize shared drive folders and maintain office systems and records.
• Manage the Studio Justice calendar, including key deadlines, events, conferences, and proposals.
• Track expenses, reconcile receipts, and submit weekly expense reports.
• Manage inventory and purchasing of program supplies.
• Support program logistics as needed.

Administrative Duties (25%)

• Maintain shared tools, equipment, and technology.
• Coordinate calendars and work groups for long-term initiatives.
• Record and transcribe meeting minutes.
• Monitor assigned HR trainings and background checks.
• Ensure office and supply areas remain organized and stocked.
• Coordinate travel logistics through project management systems.
• Mail participant certificates and related program materials.

Teamwork & Collaboration

• Participate in professional development opportunities.
• Attend weekly…