Executive Assistant of Mission and Operations

Job Number: 31950

Salary: $65K – $75K DOE

Industry: Education

Must Haves:

• Bachelor’s degree or equivalent professional experience
• 3+ years of experience in executive support, project coordination, or operations
• Proficiency with Microsoft Office Suite, Google Workspace, and scheduling/project management tools
• Experience in an academic or nonprofit environment preferred

Are you a proactive, organized professional who loves making an impact behind the scenes? Our client — a longstanding Portland school — is seeking an Executive Assistant for Mission and Operations to support executive leadership, connect across departments, and help keep the organization running smoothly. This role is your chance to be a key part of a mission-driven team from day one.

In this role you’ll wear a lot of hats, as your position involves executive support, board and governance support, internal operations, and some human resource support. You’ll need to keep a sharp eye on detail as you manage the President’s calendar and schedule meetings, prepare briefing materials and agendas, and support donors and board stewardship. You’ll also be responsible for coordinating logistics and preparing documents for the Board of Trustees and committee meetings, while maintaining accurate records of board correspondence — so, of course, exceptional written and verbal communication skills and discretion in handling confidential information are critical.

Someone with a desire to form strong partnerships will thrive in this role, as the Executive Assistant works closely with the Leadership Team to set schedules, navigate logistics for school wide meetings, and provide limited operational support as needed. The Human Resources department will be key collaborators as you assist with onboarding and benefits administration, managing applications, and conducting interviews.

This is a religious environment, so your comfort building positive relationships and working with a diverse range of stakeholders in faith-based spaces will be essential.

This is a fully on-site role.

This local middle school has served underprivileged young people of all faiths for over half a decade. Their mission is to empower them in their spiritual, intellectual, and personal development to prepare them for college and future careers. Our client prides themselves on sustaining a collaborative community, where faculty are encouraged to get to know families and students personally. Everyone here works as a team – with planning and programming all aimed at expanding students’ horizons.

Benefits include medical, dental, vision, life, and short- and long-term disability insurance; FSA; 403b retirement with 2% match; and EAP.

Our goal is to pair talented people with amazing job opportunities. In submitting your application, you’ll be considered for this and other positions with Boly:

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Welch is a full-service recruiting and executive search agency representing a Boly:

Welch partner in this search. As talent advisors, we will be the liaison between our partner and yourself during the recruitment process. You will directly join our partner client’s team if they select you as the successful candidate for this role.

We do not use AI to read resumes at Boly:

Welch; every resume is reviewed by a member of our team to ensure we engage in an equitable and human hiring process. We look forward to seeing your application!

Local candidates are strongly encouraged to apply!

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