Licensing Coordinator

Renewals and Licensing Coordinator

Marmoset seeks a highly organized, detail‑oriented professional to manage client agreements and invoicing, coordinate license renewals end‑to‑end, and collaborate with the Client Services team to support our client‑relationship strategy. The role requires efficient handling of high‑volume tasks, precise document management, and proactive client outreach.

• Create, review, and finalize license documents.
• Track payments, resolve billing questions, and manage invoicing processes.
• Own the license renewals workflow from client outreach through reporting.
• Collaborate with Client Services to align with client‑relationship strategies.
• Maintain accuracy and speed in a fast‑paced environment, meeting monthly revenue goals and weekly KPIs.

• 1‑3 years of administrative experience.
• Proficiency with Adobe, Microsoft Office, and Docu Sign (or similar tools).
• Experience with Salesforce, Help Scout, contracts, and/or legal documents is a plus.
• Background in licensing, billing/accounts receivable, or client‑facing administrative work is ideal.
• Excellent written and verbal communication skills.
• Strong ability to triage, prioritize, and manage multiple projects simultaneously.

Portland, OR (hybrid location: 2 days in office, 3 days remote).

Early‑mid career role with base salary plus monthly performance incentives (base pay subject to experience).

• Generous PTO and flexible work environment.
• Paid parental leave, paid volunteer and creative days.
• Donation matching and educational assistance.
• Comprehensive medical, vision, dental coverage (100% employer paid).
• Insurance benefits, 401(k) match, HRA for orthodontics and mental health.
• Profit sharing and technology allowance.

Marmoset is a Portland‑based global music licensing agency dedicated to fostering community and creativity. We are proud members of the B Corp community and support a diverse, inclusive workplace.

Marmoset provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. The company complies with federal, state, and local nondiscrimination laws and applies these standards to all employment terms and conditions.