Seasonal Part-Time Administrative Coordinator

RAJ SPORTS RAJ Sports focuses on investment opportunities in sports and sports-related properties, drawing on the Bhathal family’s multi-generational experience and relationships in the industry. The firm seeks to leverage the power of sports to affect broader social and economic change through a variety of business and philanthropic strategies. Its deep experience in professional sports operations and large-scale real estate developments that create thriving community centers, positions the firm to deliver valuable assets that will support further growth for the players, staff, and fans.

The 2024 acquisitions of Portland Thorns (NWSL) and the Portland Fire (WNBA) represents a milestone for the city of Portland and places it at the epicenter of growth for women’s sports.

THE ROLE:

The Seasonal Administrative Coordinator will support Epicenter Week, the Epicenter of Women’s Sports Podcast, and broader RAJ Sports initiatives, with a focus on administrative work, guest coordination, content support, and overall event operations. This role involves organizing event materials, tracking key assets, proofreading messaging, and helping with scheduling logistics.

You will also be maintaining and tracking guest lists and RSVPs and assist with guest communications. You will play an active role on-site by assisting with registration, guest coordination, and day-of event needs, while supporting Karina LeBlanc, EVP of Strategic Growth and Development.

• Guest List Management
  • Maintaining master guest list
  • Tracking RSVPs, confirmations, and last-minute changes
  • Supporting check-in lists and on-site registration accuracy
  • Assist with guest communications (drafting emails, mailmerge, canva, etc.)
• Light Administrative Support
  • Organizing event documents and assets
  • Tracking confirmations (shipments, prep materials, bios, headshots, schedules)
  • Assisting creating and ensuring accuracy across outward facing messaging (creating drafts, proofread, etc)
  • Supporting calendar coordination and logistics as needed
  • Update website as needed
  • Assist with guest travel accommodations
  • Utilize Cvent for event marketing and event management
  • Utilize Excel with proficiency
  • Occasional creative design support
• On-Site Event Support (Epicenter Week)
  • Runner support (materials, signage, last-minute needs)
  • Registration/check-in assistance
  • Guest coordination and hospitality support
  • Real-time troubleshooting and escalation support
  • Back-of-house operational execution
  • Interact professionally with fans, partners, stakeholders and players
  • Perform other duties as assigned. Post-event duties

• 1+ years of experience in administrative support or special events
• Strong written communication
• Experience or familiarity with email platforms and Canva
• Highly detail-oriented with strong organizational skills
• Solution-oriented with strong people skills
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Eagerness to learn and take initiative
• Currently located in Portland, OR or within driving distance

• $20 per hour, this is a part time seasonal W9 contract position. Opportunities for professional development. Dynamic, collaborative and fun work environment. Opportunity to make a meaningful impact and contribute to the growth of women's sports.

RAJ Sports is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.