Production Associate

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Full Time Clerical Portland, OR, US

3 days ago Requisition

Salary Range: $29.00 To $34.00 Annually

Production Associates support Project Managers by helping ensure cost, schedule, document control, safety standards, and quality standards are met. Production Associates support the Project Managers by maintaining compliance with Neil Kelly Company established standards for paperwork and processes. The Production Associate’s work should be job-costed except with the approval of their supervisor. This role will charge an average of no more than 20% of their time to overhead.

Essential functions:

• Assists the Project Manager in preparation of Project Turn-Folder Documents such as:
  • Notice to Proceed
  • Additional Work Authorizations
  • Job Completion
• Creates and maintains Microsoft Teams channels for each Project Team
• Assists in coordination of POM sheets for each project
• Orders materials, processes purchase orders for materials and trades, picks up and delivers small materials and manages P.O. log of materials received at the warehouse
• Assists the PM with project scheduling—including trade schedule confirmation the week prior to scheduled work.
• Coordinates with the Project Manager to procure building permits and facilitate building permit inspections
• Collaborates with Project Manager to ensure weekly client communications is happening via Salesforce
• Creates on-site “red books” (project information books) for field personnel
• Prepares and coordinates submission of trade-contractor packages.
• Assists the Project Manager with project meeting agendas, coordination of meeting times and places.
• Assists the Project Manager with service work in the year following project finalization.
• Supports the Project Manager in the Neil Kelly Company warranty program by responding to client concerns and scheduling service work, within the guidelines of the program.
• Maintains and updates available labor list, lead times for permits and trade-contractors availability schedule
• Coordinates work with other Project Managers, as appropriate
• Monitors job progress by either actual site visits or consulting regularly with the clients and subcontractors
• Conducts safety checks and inspections
• Actively support Neil Kelly’s marketing initiatives by creating project and client-related content (photos, videos, and insights) and collaborating with the Marketing team to share content that highlights our work, expertise, company culture, and strengthens brand visibility, trust, and market presence.
• Other duties as assigned.
• Ability to plan, coordinate, and evaluate the work of others
• Basic understanding of construction project management, project estimation and budgeting
• Dispute resolution skills
• Computer proficiency
• Basic mathematics skills, and ability to use calculator
• High level customer service and client relationship management skills
• Ability to work as a member of a team
• Time management and prioritization skills
• High level of accuracy
• Excellent communication and listening skills

Other duties
:
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new one may be assigned at any time with or without notice.

Work environment
:
This position operates in a combination of office and field environments. The Project Associate primarily performs administrative and coordination tasks in an office setting, which includes working on a computer, participating in meetings, and communicating with team members, clients, and trade partners. The role…