Project Assistant

JHC Companies has an immediate opening for a Construction Project Assistant in our Portland office. You'll be a key part of our team in a supportive work environment with an excellent benefit package and an outstanding opportunity for personal and professional growth. If you are looking to join a well-respected and talented team of professionals in a dynamic ‘family-culture’ organization, Future career path opportunities include Project Engineer and Project Manager roles.

The function of a Project Assistant (PA) is to maintain, support and monitor internal operations of projects. This role plays an important part in the success of each project. You will work alongside an assigned Project Manager (PM); primary responsibility will be to ensure the Project Manager, Site Superintendent, and additional project stakeholders will have the appropriate resources and information necessary to complete their respectably assigned jobs successfully.

As an extension of the Project Manager, the PC is ultimately responsible for understanding and accomplishing the project team’s goals while protecting and promoting the interests of JHC Companies in all matters.

• Assist the Project Manager in reviewing Subcontractor and Vendor proposals during the buy-out process.
• Develop project objectives with the Project Manager by reviewing plans, specifications, and proposals, and determining scopes of work.
• Prepare the pre-submittal log, review it with the Project Manager, and distribute submittal request documentation.
• Prepare and issue purchasing documents (Subcontracts, Purchase Orders, Service Agreements) with detailed scopes of work provided by the Project Manager.
• Support field operations by expediting schedules, field paperwork, and materials/equipment.
• Support the Project Manager with contract generation based on Owner communications regarding agreed-upon scope of work, budget, and schedule.
• Maintain positive relationships with Owners and Subcontractors/Vendors.
• Manage project-specific materials and equipment purchases, including sourcing, vendor relations, ordering, delivery tracking, coordination, and mobilization of temporary field facilities.
• Collect and manage site-specific Job Site Manuals and Material Safety Data Sheets (MSDS) in coordination with the Superintendent and Project Manager, ensuring on-site availability.
• Collaborate with the Superintendent and Project Manager to prepare, collect, and submit Change Orders to the customer; submit Subcontract and Purchase Change Orders to Subcontractors/Vendors upon COR approval.
• Assist and support the Project Manager by attending project meetings with the General Contractor, Owner, and Architect, as workload and project size allow.
• Assist the Project Manager in RFI review, generation, and submission to the AOR/EOR.
• Assist the Project Manager in Submittal review, generation, and submission to the AOR/EOR.
• Distribute RFI and Submittal responses to project stakeholders upon receipt from the AOR/EOR.
• Create and maintain project-specific Outlook distribution groups for Subcontractors and Vendors to distribute ASIs, CCDs, and RFIs upon AOR/EOR approval.

• Attend Owner punch list walk-through as needed based on project scope and size, notate items discovered during punch walk and draft and maintain punch list for Project Manager and Superintendent.
• Distribute to project stakeholders project punch list upon review by Project Manager.
• Provide required close out information to the client at the end of the project by following JHC close-out procedure (as-built drawings, O&Ms, warranties, shop drawings, finish schedules).
• Assist Project Manager to make sure the project is 100% closed out with Accounting by collecting all final change…