Office Coordinator

Office Coordinator
Portland, OR
Assignment Duration: 3 months

Hours:

7:30-4:30 (with 1 hour lunch break )
Remote/Hybrid/In-person:
Not remote

Why is this role open? Additional support
Possible for extension? TBD

What You'll Do | Day to Day tasks:

• First point of contact for all those entering the facility. Greet them with a friendly and welcoming demeanor. Issue visitor and parking passes and follow security protocols.

• Make a memorable first impression by answering the telephone in a professional manner. Create presentations and speak to various-sized groups.

• Arrange and confirm recreational, dining, and business activities on behalf of the requestor.

• Manage janitorial or maintenance work orders as needed. Coordinate and execute workplace services including mail, office supply services, and onboarding.

• Acknowledge inquiries or complaints from employees, guests, and co-workers. Provide solutions in a professional customer service-driven manner.

• Organize and manage on-site events. This includes securing event space, set up and tear down of the room, and delivery of supplies.

• Follow property-specific security and emergency procedures. Notify appropriate parties to ensure the safety of all individuals in the building.

• Coordinate with vendors who supply services or goods to the workplace.

• Explain detailed and/or complicated information within the team. Follow specific directions as given by the manager.

• Impact through clearly defined duties, and methods and tasks are described in detail. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.

• Resetting chairs, wiping surfaces

• General assistance with office upkeep

What You'll Need:

• High School Diploma or GED with up to 2 years of job-related experience.

• Ability to follow basic work routines and standards in the application of work.

• Communication skills to exchange straightforward information.

• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.

• Strong organizational skills with an inquisitive mindset.

Interview process: 1-2 virtual interview

Summary:

As a
*** Workplace Experience Coordinator, you'll be responsible for delivering a world-class customer service
experience to employees and guests of a designated building.
This job is part of the Workplace Experience function. They are responsible for providing world-class customer
service to the clients and visitors of a designated building.

Custom Fields:
Name:
Will this Resource be working Remote?
Value:
Not Remote

Name:
What would be the potential convert to perm salary (if applicable)?
Value:
None

Name:
Is this opportunity convert to Perm or Potential Convert to Perm?
Value:
No