Associate Librarian

Catlin Gabel School seeks to employ the best qualified individuals from available applicants and to provide them with opportunity for advancement in a manner that does not discriminate because of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or expression, veteran status, genetic information, or any other status protected under local, state, or federal equal employment opportunity laws or regulations.

The School believes that each employee makes a significant contribution to the school’s success. That contribution should not be limited by the assigned responsibilities. Therefore, this position description is designed to outline primary duties, qualifications, and job scope, but not limit the incumbent nor the organization to just the work identified. It is our expectation that each employee will offer their services wherever and whenever necessary to ensure the success of our endeavors.

The Associate Librarian is a full-time, 1.0 FTE position—working 30 hours per week (0.75 FTE) in the Upper School Library and 10 hours per week (0.25 FTE) in the Middle School Library. The Upper School serves as the Associate Librarian’s home department, and the Upper School Librarian serves as the Associate Librarian’s primary supervisor, though the role supports both divisions.

In partnership with the Librarians, the Associate Librarian supports the curricular and research needs of students and faculty. Responsibilities include managing circulation services, cataloging a variety of academic materials such as books, ebooks, audio books, and other media, overseeing course reserve collections, and providing foundational research support using both print and digital resources, including online databases. In addition to library-specific duties, the Associate Librarian is expected to engage in the Upper School community by attending assemblies, select faculty meetings, and other school events as appropriate to the role.

Pay Range: $22-$27/hour

• Take lead responsibility for circulation functions in the libraries, including running data and reports, and managing overdues.
• Take lead responsibility for the cataloging and physical processing of MS and US library materials, which include books, audio books, DVDs, ebooks, and other formats.
• Provide firm, effective supervision of busy libraries utilized by students and adults throughout the day.
• Maintain a working knowledge of academic databases, including JSTOR, Academic Search Premier, Google Scholar, and other relevant tools.
• Provide basic research assistance to students in support of their coursework.
• Demonstrate the capability and independence to serve as the person in charge when the Librarians are teaching or meeting with others.
• Help maintain the libraries as attractive, welcoming, efficiently run spaces for reading, study, and research needs.
• Generate and create interesting and topical displays for US and MS libraries.
• Engage in reader’s advisory and create promotional materials to encourage reading for pleasure.
• Conduct regularly scheduled collection maintenance tasks, including inventory, shelf reading and weeding to maintain a well-managed collections.
• Close the Upper School library at the end of the school day.
• Complete other tasks as required.
• Complete school required annual trainings (CPR, First Aid, mandatory reporting, handling of hazardous materials).
• Demonstrate the ability to work with a flexible schedule as developed by the MS Librarian and US Librarian given the current FTE allocation.

• As designated by the Upper School Librarian, in coordination with the Middle School Librarian.

• The Associate Librarian manages student behavior and supervises their work in the MS and US Libraries, including providing academic support and helping build skills and capacity among students.
• When library volunteers are at work in the MS and US libraries, the Associate Librarian will, at times, supervise their work.

• There is constant, daily, direct contact with many students, as well as faculty and staff, and occasional contact with…