NARCH Summer Institute Project Coordinator

Job Title: NW NARCH Summer Institute Project Coordinator

Reports to: NW NARCH Senior Program Manager

Initial Salary Range: $28.08 – $31.38 hourly

Benefits: Health, Vision, & Dental Insurance, Retirement Contributions, PTO, and Paid Holidays

Classification: Hourly, Non-Exempt

Status: Part-Time (0.60 FTE), Regular w/ Benefits

Location: Portland, OR

The NW NARCH Summer Institute Project Coordinator is responsible for the planning and delivery of the Summer Research Training Institute (Summer Institute) within the Northwest Native American Research Center for Health (NW NARCH). This position supports curriculum preparation, instructor and mentor communication, participant registration, outreach, event and travel logistics, learning materials, and follow-up evaluation. The Summer Institute Project Coordinator collaborates with program staff, instructors, mentors, trainees, and evaluators to deliver an organized and culturally responsive training experience.

The Summer Institute Project Coordinator must have working knowledge of event registration and learning management systems, Microsoft Office, and Canva, along with strong communication, organization, and accurate recordkeeping skills.

This position serves on NPAIHB’s Research, Education, and Training team. The Summer Institute Project Coordinator reports to the NW NARCH Senior Program Manager (Sr. Program Manager). This scope of work is housed within the NW Tribal Epidemiology Center (NWTEC) Division.

This position is based at NPAIHB’s offices in Portland, Oregon and is expected to work on-site in accordance with applicable workplace and telework policies, including attendance at designated in-person meetings and activities.

Local travel and overnight travel outside of the area are infrequently required. See "Travel Requirements" for more info.

• Supports NPAIHB’s NW NARCH Summer Research Training Institute in alignment with priorities established by member Tribes, the Strategic Plan, and applicable Tribal, federal, state, organizational, and/or funding priorities
• Contributes to an organizational culture of professional excellence, integrity, rigor, service, accountability, collaboration, and continuous improvement
• Assists the NARCH Project Director and the Sr. Program Manager in the development of curriculum and collection of syllabi and instructional materials from instructors and mentors
• Creates and maintains Summer Institute courses and materials in the learning management system (LMS) and builds participant registration in event management software (Cvent)
• Develops outreach materials and coordinates announcements through appropriate American Indian and Alaska Native networks, websites, social media, and other channels
• Coordinates training logistics, including venue arrangements, participant and instructor travel, schedules, materials, and on-site support
• Organizes recurring virtual seminars, and communicates relevant research opportunities to trainees
• Updates Summer Institute information on the NW NARCH website in coordination with appropriate staff
• Works with evaluators to collect feedback, assess the Summer Institute, and follow up on trainee progress

• Tracks assigned work plans, deliverables, deadlines, and logistical details
• Coordinates payment documents and records for Summer Institute instructors and guest speakers in accordance with applicable approval and payment procedures
• Participates in regular meetings and Summer Institute discussions with Sr. Program Manager and other relevant staff to organize activities, clarify responsibilities, resolve barriers, and maintain shared accountability
• Maintains complete,…