Office Specialist

Proposed Start Date

Proposed Start Date 11/02/2026

Classification Title

Classification Title Office Specialist 1

Working Title

Working Title Office Specialist 1

Department

Position Number

Position Number D95997

Representation

Representation OP - SEIU/OPEU Local 503

Position FTE

Position FTE 1.0

End date, if applicable

The Helen Gordon Child Development Center ( HGCDC ) and Helen Gordon Infant/Toddler Center ( HGITC ) are full-day children’s programs for Portland State University, serving children aged six weeks to five years. Located on the PSU campus in downtown Portland, the Centers provide model early childhood programs for the children of Portland State University students, faculty and staff, and the Portland community.

The Centers are a laboratory for students and faculty participating in observation, practice and research activities in Early Childhood Education, Child, Youth and Family Studies, psychology, and related fields. HGCDC is accredited by the National Association for the Education of Young Children.

Helen Gordon Child Development Center ( HGCDC )and Helen Gordon Infant/Toddler Center ( HGITC ) are full-day children’s programs for Portland State University, serving children aged six weeks to five years. Located on the PSU campus in downtown Portland, the Centers provide model early childhood programs for the children of Portland State University students, faculty and staff, and the Portland community.

The Centers are a laboratory for students and faculty participating in
observation, practice and research activities in Early Childhood Education, Child, Youth and Family Studies, psychology, and related fields. HGCDC is accredited by the National Association for the
Education of Young Children. The Office Specialist works between both the Helen Gordon Child Development Center and the Helen Gordon Infant/Toddler Center. The work schedule will be between the hours of 7:30 am to 5:30pm Monday-Friday, depending on yearly program needs. The
Office Specialist serves as a Substitute Director on site as needed. The Office Specialist serves as
a first point of contact for families, students and the campus community. The Office Specialist greets families and visitors in a warm and friendly manner and carries out a range of responsibilities that the overall program’s administration. Key duties include: center reception and communication, assistance with daily scheduling, ordering and invoice processing, maintaining procurement cards, record keeping and filing, and general clerical support.

Other duties as assigned

Minimum Qualifications from Classification

Completion of courses or training in Office Technology;
OR
One year of general clerical experience which included typing, word processing, or other generation of documents;
OR
An equivalent combination of training and experience.

Additional Minimum Qualifications for this Position

• Excellent interpersonal skills.
• At least step 6 in the Oregon Registry

Preferred Qualifications

• Prior experience working with children and families
• Prior experience working in a school or child care facility.
• Strong oral and written communication skills.
• Creates an environment that acknowledges, encourages and celebrates differences.
• Functions and communicates effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities and cultural backgrounds.
• Seeks opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement.
• Adheres to all PSU policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct.

Contributes to a culture of environmental…