Financial Analyst ; Finance and Accounting Analyst

Financial Analyst 2 (Finance and Accounting Analyst
2)

US--Remote

Requisition :

Position Category: Accounting/Finance

Job Type: AFSCME union represented

Position Type: Regular Full-Time

Posting Department: Office of the VP, Research Administration

Posting Salary Range: $41.09 - $56.44 per hour, with offer based on experience, education and internal equity

Posting FTE: 1.00

Posting

Schedule:

Monday - Friday

Posting

Hours:

8:00am - 5:00pm PST

HR Mission: Research

Drug Testable: No

Linked In Job Code: #LI-JG1

OHSU's university-wide research administration team provides services and support to OHSU investigators; leads strategic initiatives in research; fosters collaboration; and moves our discoveries into the world.

Post-Award Grant Administration

• Develop and maintain PI Grant reports for assigned faculty, including providing information for Other Support Pages. Administers reporting and other requirements with grant recipients, reviews plans/agreements, schedules, and budgets.
• Works with various sub-contract institutions on resolving budgeting and invoicing issues.
• Processes grant budgets and salary/effort on grants as needed.
• Prepares regular grant spending forecasts. This requires adjustment of OHSU labor distribution as needed via Oracle Discoverer, grants accounting and Labor Distribution.
• Analyze all monthly grant income (including foundation funds) and expenses transactions for department.
• Monitor personnel costs and all other grant spending to ensure adherence to proposed scientific aims and budgets.
• Process adjustment forms and/or request/supervise processing, as needed.
• Provide financial analysis, variance analysis, data queries, and reports for grants and subcontracts via Matrix.
• Ensure compliance with federal and OHSU grant policies, researching faculty questions and providing training when needed.
• Process grant extensions and carry forwards.
• Provide monthly reports to PIs on their grant expenditures and forecasts of future spending, anticipating potential shortfalls and proactively work with faculty to mitigate such without compromising the accomplishment of specific aims.
• Advise CRO, Department Administrator and Department Chair of faculty funding issues.
• Work with OPAM to prepare set up of new projects, load/adjust budgets, assist in preparation of Final Financial Reports, and grant close-out.

Department Budget and Fiscal Management Assistance

• Provides input and data for department budget development.
• Manages recruitment/start-up packages.
• Tracks commitments and available packages to help plan for faculty recruitments.
• Supports in preparing and expending capital budgets. Reviews and reconciles financial information for accuracy.
• Interacts with the Dean's Office and CFS to ensure central accounting information matches department records.
• Provides financial advice for the health of the department and the assigned PIs.

Financial Data and Reporting

• Manages financial data and reporting, utilizing electronic accounting systems and spreadsheets to produce financial statements and projections.
• Includes data entry, ledger reconciliation, variance reporting and investigating, maintenance of faculty funding profiles (current & pending funds), account & expense documentation, data management, development & implementation of accounting procedures, anticipation & preparation of appropriate post award paperwork (cost transfers, JEs, sub award request forms, prior approval forms, accelerated spending forms, etc.), monitoring & resolving open POs & invoices on hold, anticipation & preparation of appropriate paperwork for new accounts.
• Includes working with appropriate offices at OHSU (SPA, RGC, CFS, SOM Dean's Office, A/P, Purchasing, etc.) to resolve accounting issues.
• Responsible for financial compliance and filings with outside entities. For example, as Fiscal Authority, review and approve departmental expenditure requests up to $50,000.
• Work with Portland VA faculty and administration to draft VA/OHSU Memorandum of Understanding (MOU) documentation.
• Assist faculty with inter-agency personnel agreements (IPA) preparation, modification, and invoicing and/or delegate.

Other duties as…