VP of Finance and Administration

Direct Reports - Controller, Accountant(s), Junior A/R Specialist, Net Suite Administrator (Controller also supervises HR/Office Administration)

About the Role:

Portland Pet Food Company is growing fast, and we need a hands-on finance leader to build the financial and organizational infrastructure that keeps pace with us. The VP of Finance & Administration owns the integrity of the company's financial planning, reporting, and performance management — leading the budgeting process, monitoringbusiness performance against plan, and developing strategies to strengthen our financial health — and also leads HR and general office administration for the company.

This person works directly with the CEO, Sales, and Operations as aday-to-day partner, not just a back-office reporter, and leads a growing accounting team through the Controller.

This is a dual mandate by design, not a title inflated to look more senior. At our size, Finance and HR/administration overlap constantly (headcount planning, compensation, benefits, compliance, payroll) and are best owned by oneaccountable leader rather than split across a patchwork of part-time owners. Candidates should be excited about both halves of the job — this is not a Finance role with HR tacked on, or an HR role with Finance tacked on.

This is a finance and people-leadership role, not an ERP systems-administration role, though Net Suite sits inside ittoday. The VP of Finance & Administration is accountable for the accuracy of financial data in Net Suite — costing, margin, close, and reporting — and directly manages our Net Suite Administrator, who handles day-to-day platformadministration and is still building their expertise. The VP of Finance & Administration provides the oversight and mentorship that role needs now.

If the company builds out a dedicated Operations function down the road, day-to-daysystem administration could shift there, with Finance retaining ownership of financial data integrity. Strong Net Suitefluency as a finance power-user is required; leading a Net Suite implementation is a plus, not a prerequisite.

Key Responsibilities:

• Supervise and develop the Controller, Accountant(s), Junior A/R Specialist, and Net Suite Administrator; assign responsibilities, mentor, and hold the team accountable.
• Ensure the Controller provides day-to-day supervision of HR/Office Administration; coach the Controller on managing that role well.
• Build out the finance function — staffing, process, and controls — as the company's headcount and transactionvolume grow.
• Partner with the Controller to own the monthly close process and ensure accurate, timely financial statements.

Budgeting, Forecasting & Business Partnership

• Lead formulation of company and department budgets.
• Build and maintain multi-dimensional financial models (revenue, cost of goods, margin, cash) to forecastperformance and evaluate strategic options.
• Partner directly with Sales and Operations leadership on demand planning, pricing, promotional ROI, and production/cost forecasting.
• Deliver fact-based analysis and recommendations to the CEO and department leaders to improve profitabilitythrough cost containment, pricing, or process efficiency.
• Monitor business performance against plan; flag variances early and recommend corrective action.
• Serve as the financial owner of Net Suite: routinely audit product costs, margin assumptions, inventory valuation,and other core financial data for accuracy; adjust as needed.
• Directly manage and mentor the Net Suite Administrator — a strong, still-developing team member — reviewing their configuration and workflow decisions and building their judgment over time.
• Set priorities and direction for ERP system improvements, translating business and financial needs into requirements the Net Suite Administrator can execute.
• Flag and resolve data integrity or process issues in Net Suite that affect financial accuracy, working through the Net Suite Administrator for hands-on fixes.

HR & Administration

• Own compensation strategy, HR policy, and benefits design for the company; make the final call on sensitive employee relations matters.
• Ensure the Controller runs day-to-day HR/Office…