Grants/Contracts Coordinator
Listed on 2026-08-15
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Government
Financial Compliance, Financial Reporting, Financial Analyst
Department Overview
TheOHSUDivision of General Medicine & Geriatrics has built an integrated team practice model for delivering high quality medical care and service to the patients we serve. Primary Carehas amission and values-driven culture, which includes patient care, academia, teaching,research and leadership. Commitment to excellence in patient care is mirrored in the culture, compensation and benefits enjoyed by clinicians and employees. Our practice also includes innovative models for delivering structured care to populations of patients with chronic conditions.
This position will support the research program, including the sections of Addiction, Health Promotions, Primary Care, and Geriatrics. This includes providing support to our principal investigators (PIs) and approximately 60 active awards, together with existing staff.
The position will be responsible for all administrative aspects of grant/contract preparation, management, and close out, as well as expense reimbursement from grant accounts and all post-grant accounting and financials. The incumbent will assist with progress reports. This position requires strong attention to detail and ability to track tasks and move them forward.
Function/Duties of PositionInterprets Federal/State guidelines and requirements. Works closely with the Office of Proposal & Award Management (OPAM) and with PIs to identify, prepare for, and submit grant, contract, and sub award proposals to various sponsored funding sources, including National Institutes of Health, Centers for Medicare and Medicaid Services (CMS),Centers for Medicare and Medicaid Innovation (CMMI), NIJ, FEMA, private foundations, OHA, and others.
Manages all pre-award activities for sponsored funding within the division. Reviews and familiarizes self with Notices of Funding Opportunities, and serves as the NOFO subject matter expert for PIs and research staff. Under the direction of the PI and in collaboration with the research team, reviews budgets based on information from multiple sources including verifying salary support needed to conduct the project and reconciling budget with budget justification.
Prepares supports documents including face page, biosketches, resources, or other documents as required by funding agency and submits that information into Info Ed, a software for submission of grant proposals. Coordinates institutional grant review with an understanding of institution policies regarding required PI effort, cost sharing, and other related issues. Prepares and coordinates paper and electronic submission of grant applications.
Trains and advises office support personnel in the processing of grant applications.
Administers accounting, reporting, and other management requirements with grant recipients or contractors; reviews plans/agreements, schedules, budgets, progress reports, or other grant/contract monitoring instruments to ensure contract or grant project/program performance; identifies and resolves problems; assures appropriate and timely correction of grant administration and/or contract compliance issues. Develops, implements, maintains, and enhances automated financial tracking systems for all departmental research accounts, ensuring that the most recent balances, expenditures, obligations, purchase information and projections are available.
Utilizes information available from the University’s Financial Information System and OHSU Foundation. Investigates and explains significant variances and recommends solutions for any variance problems. Has an understanding of 2 CFR 200 (OMB Uniform Guidance) and is able to communicate with OPAM and Principal Investigators about them as needed. Monitors expenditures against budget. Prepares and distributes monthly sponsored project financial reports and counsels PIs and research personnel on accounting issues.
Maintains confidential financial information files. Timely communication to leadership of significant fiscal changes including potential changes to coverage of sponsored FTE
Ensures a smooth process in close out of…
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