Sales and Events Coordinator - University Place Hotel

Equal Opportunity Employer / Veterans / Disabled

Portland State University

• Proposed
  
  Start Date:
  
  04/01/2026
• Classification
  
  Title:
  
  Administrative Program Assist
• Working Title:
  
  Sales and Events Coordinator - University Place Hotel
• Department: 670551 - AUX University Place Conf Ctr
• Position Number: D94782
• Representation: OP - SEIU/OPEU Local 503
• Position FTE: 0.5 (20 hours per week)
• End date, if applicable:

Portland State University, located in the heart of one of America's most dynamic cities. Our mission to "let knowledge serve the city" reflects our dedication to turning ideas into action — in Portland and around the world. The city is our campus, giving students unmatched access to career connections, a vibrant cultural scene and hands‑on learning experiences with hundreds of community partners.

More than 20,000 students from all backgrounds bring diverse perspectives to our classrooms and campus life, from the tree‑lined Park Blocks to the bustling Urban Plaza and state‑of‑the‑art science labs. We are proud of our world‑class faculty, groundbreaking research and international reputation for excellence in sustainability, community engagement and innovation.

The Sales and Events Coordinator at the University Place Hotel will play a crucial role in driving sales initiatives and coordinating events to ensure exceptional client experiences.

Responsibilities include prospecting new business, preparing promotional materials, and maintaining communication between clients and hotel departments. The coordinator will manage event logistics, room bookings, and vendor relationships, ensuring compliance with hotel policies and procedures. Additionally, the role involves providing on‑site support during events, assisting with hotel operations as needed, and maintaining up‑to‑date records and billing. This position requires strong organizational skills, attention to detail, and the ability to work collaboratively across departments to achieve business goals.

This is a 0.5 FTE position (20 hours per week).

• Three years of office experience which included two years at full performance level and experience generating documents; AND
• Lead work responsibility or coordination of office procedures.

Education, Licenses and Experience Requirements:

• High school diploma or equivalent; a degree in hospitality management or related field is preferred.
• 1–2 years of experience working in food service, or sales and conference support, or reservations in a hotel or hospitality setting.
• Valid Food Handler Permit required.
• Valid Alcohol Server Permit required.

Knowledge,

Skills and Abilities

Requirements:

• Ability to work a flexible schedule, including weekends and holidays.
• Keen attention to detail to ensure all aspects of client's needs are met and executed accurately.
• Ability to prioritize tasks in a fast‑paced environment.
• Ability to communicate effectively in the English language with guests and co‑workers to accurately receive and convey information.
• Demonstrated computer proficiency, including data entry and experience using Microsoft Office Suite or other paperless management tools.
• Ability to understand and handle changing client demands or sometimes last‑minute adjustments.
• Good level of customer service orientation to ensure client satisfaction and guest concerns professionally.
• Demonstrate reliable, regular, and predictable work attendance.
• Self‑motivated and organized in tackling tasks and competing priorities.

• Proficient knowledge of Opera, EMS or similar sales/ event/ catering database systems.
• Direct hotel or hospitality experience or Group Sales in a hotel setting.
• Knowledge of different alcoholic products, mixology techniques, cocktail recipes, and flavor combinations.
• Knowledge of good caterers in the local area.
• Knowledge of current trends and innovations in the hospitality and conference industry.

• Creates an environment that acknowledges, encourages and celebrates differences.
• Functions and communicates effectively and respectfully within the context of varying beliefs,…