HR Administrator

DEPARTMENT: Human Resources

REPORTS TO: Human Resources Manager

CLASSIFICATION: Full-time Non-Exempt 1.0(FTE) 40 hours per week, 8am-5pm with occasional evenings and weekends, remote/hybrid.

SCOPE: The Urban League of Portland's mission is to help empower African Americans and others to achieve equality in education, employment and economic security. The HR Administrator will assist with daily financial and administrative activities, providing overall operational support to the organization. The individual will help maintain the organization by ensuring that internal processes are efficient, current, and followed. This role will adhere to all Urban League of Portland’s policies and support the goals of the organization, including maintaining the confidentiality of sensitive information.

• Responsible for timely and accurately processing the league's bi-weekly payroll.
• Will ensure the accuracy of and process payroll documents.
• Process employee data for new hires, changes, additional earnings, etc.
• Review employee time in the time system and communicate with managers to accurately record employee hours.
• Utilize procurement system to accurately review, enter and transmit payment of Employee Reimbursements with the bi-weekly payroll.
• Update and maintain accounting journals, ledgers and other records relating to payroll, PTO, Accrued time off, employee pay and cost allocation.
• Processes employee time & attendance data to payroll and reconcile variances.
• Approve and release time in the time system.
• Maintain the accuracy of Paycom’s PTO records.
• Responsible for maintaining employee pay structure, making changes to employee program/class codes according to Personnel Action Forms.
• Assists employees in registering for/ resetting access to the online portal.
• Assist in maintaining vendor contact for payroll and recruiting and other HR related activities.
• Compile data, prepare various reports, and verify financial reports as needed.
• Responsible for month-end duties including approving HR related invoices and ensuring timely payment, submitting payroll accrual (with management approval) and general ledger reconciliation.
• General support for the financial processes for the organization.

• Assist HR dept with employee onboarding (reviewing onboarding checklist, ensure employee is properly setup in Payroll system, and assist with all documentation for new hire collected).
• Ensure employees are accurately enrolled in benefits, audit the monthly invoices, and communicate with vendors as necessary to remove/add benefits. Benefits include medical, dental, 401k, etc.
• Assist HR with employee offboarding; this may include removing employees' access to technologies, benefits, helping transition to COBRA, etc.
• General support for the human resources processes for the organization.

Contribute to the overall team effort by maintaining a positive attitude and completing other duties as assigned.

• Ability to manage and meet goals from a fiscal management perspective.
• Fundamental understanding of accounting procedures and processes.
• Ability to use Microsoft Office Suite and familiarity with Applicant Tracking Systems, HRIS, and/or payroll software- preferred.
• Effective writing, speaking, and analytical skills.
• Ability to work independently and accurately with close attention to detail.
• Ability to maintain confidentiality of sensitive information.
• Available to work occasional evenings and weekends- as required.
• Excellent organizational skills with the ability to meet deadlines.
• Creative, result-oriented, self-starting, willing to learn, and able to manage multiple ongoing projects.