Human Resource; HR) Administration Assistant

Description

The Immigrant and Refugee Community Organization (IRCO) is a non-profit organization established in 1976 to serve immigrants, refugees, and the broader community in Portland, Oregon. Our mission is to welcome, serve and empower refugees, immigrants and people across cultures and generations to reach their full potential. Find out more o.org.

POSITION: Human Resource (HR) Administration Assistant

JOB CLASS/GRADE: Specialist/Grade 8

WAGE: Starting at $48,600 per year based on experience

FLSA; EEO; WC: Non-Exempt;
Administrative Support Workers; 8877

LOCATIONS: IRCO Main Office, 10301 NE Glisan St Portland OR 97220, On site Daily

FTE; FT/PT; STATUS
: 1.0 FTE;
Full-Time with Benefits;
Regular

NUMBER OF POSITIONS: (1)

STATUS: Full-Time with Benefits

PROGRAM(S): Administration

SECTOR: Human Resources

Program Summary
The HR team's purpose is to hire, train, retain, develop, and support employees while also overseeing employee relations, benefits, and employment laws.

Position Summary
The HR Administration Assistant provides professional, clerical and project support for the Administration Department. This position performs clerical duties involving independent judgment, initiative, and tact. It directly interfaces with all levels of internal personnel, both internal and external vendors. This position often has a wide variety of work situations, and the job involves a high degree of complexity. It operates independently with minimal supervision and performs duties with little direction given.

The job requires flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of employees, clients, and vendors. This position must balance requests by various shareholders. The work is in a constantly changing social service environment.

Essential Functions

These essential job functions are fundamental to the performance of the job. Individuals are qualified to do the job only if they can perform all the essential functions of the job with or without reasonable accommodation. The essential job functions include many, but not all the necessary tasks the employee may be asked to perform:

• This position must have strong skills in decision making, interpersonal skills, conduction presentations, teamwork, problem analysis, creativity, negotiation, customer service, training/supervising, perform basic math (add, subtract, multiply and divide), perform basic programming (database setup, setting system defaults, some software modification) and independent judgment.
• Post and remove organization wide job openings on positions to job boards with expertise, and knowledgeable in using Paylocity, specifically in the Recruiting module of Paylocity.
• Create and conduct HR presentations on training as needed.
• Provide exceptional backup support for Front Desk Lead Receptionist duties, include greeting visitors at the door, directing clients to identify appropriate resources to help them access services at IRCO and externally, answering incoming calls, receiving packages and donations, managing mail distribution and other clerical duties when necessary.
• Monitor and report on staff languages on a quarterly basis to assist Front Desk staff members with serving clients.
• Provide superior customer service to internal and external partners.
• Orient and/or train new HR Assistant, Front Desk staff and/or volunteers as needed.
• Review and approve Amazon Business orders and invoices, complete weekly reconciliation, and prepare documentation for Finance teams.
• Perform basic programming (i.e., assist with database setup, setting system defaults, some software modification) while using independent judgement to assist with bi-annual audits on the Badge Program database to ensure accuracy…