Human Resources Associate II

Support District talent management through full-cycle workforce management, staffing, and onboarding aligned to Portland Public Schools racial equity initiatives.

• Provide technical HR expertise to district and site administrators, managers, supervisors, and staff on workforce management and staffing topics.
• Interpret and explain rules, regulations, policies, procedures, unit contracts, and fringe benefits.
• Assist in resolving unique issues involving district employees, management, and the public.
• Partner with Talent Acquisition to consult with hiring managers and supervisors on vacancy-filling methods, including back filling leaves of absence.
• Ensure employees maintain mandated licensures, credentials, and fingerprint clearances.
• Authorize fingerprinting for potential employees and notify departments of clearance status.
• Process employment actions and supporting materials, including:
  • Full-time equivalency (FTE) changes
  • Transfers of assignments
  • Promotions
  • Terminations
• Prepare temporary, special, and other employment contracts for teachers and administrators.
• Advise current employees on employment actions and impacts, including transfers, FTE changes, benefits impacts, and available leave options.
• Lead onboarding for new employees, including development of new employee information packets with District and required government forms.
• Conduct onboarding sessions for new hires, including completing required pre and post-employment documents (example: I-9 documentation, fingerprint authorizations, employment applications) in accordance with local, State, and federal laws, Board policies, and department procedures.
• Complete off-boarding activities by processing separation paperwork and working with supervisors to ensure separation procedures are followed.
• Develop expertise in interpreting HR rules and benefits and apply judgment to routine-to-unique workforce management problems.
• Coordinate and/or assist summer school assignment processes, including receiving applications, confirming requirements are met, notifying candidates of selection and non-selection, and completing employment processes and forms.
• Compile, verify, and review workforce management data; prepare reports to meet Equal Employment Opportunity Commission, Bureau of Labor and Industries, and other District, local, state, and federal employment requirements.
• Apply and build expertise in the District Racial Educational Equity Policy and other Board policies as part of the Portland Public Schools Equity Initiative.
• Participate in staff development, in-services, and training related to diversity, equity, and inclusion in the workplace and in K-12 education; model appropriate behaviors and contribute to improvements in HR practices.
• Collaborate with Talent Acquisition to implement streamlined processes, identify process improvements, and share information that supports prospective and current employees.
• Lead and support annual staffing processes for classified, licensed educators, administrators, and non-represented employee groups, including counseling supervisors on required processes and paperwork submission.
• Lead analysis and determination of seniority for layoff and bumping across employee groups, including building and maintaining seniority lists and supporting recall and return to appropriate FTE.
• Participate in and lead notification documentation and procedures for affected staff as appropriate to the classification.
• Assist with and/or lead development, review, and revision of assigned department web pages and HR written policies and procedures.
• Represent the District at meetings, workshops, colleges, universities, career centers, and job fairs to promote employment opportunities.
• Stay current on HR administration changes and technology by attending in-services, conferences, and workshops.
• Perform other duties as assigned.
• Serve as the professional-level lead for full-cycle workforce management and staffing needs for any and/or the entire employee workforce in the District.

• Bachelor's degree in human resources, business administration, public administration, psychology, sociology, law, or a related field.
• Minimum two (2) years of experience in full life-cycle workforce management and staffing in a high volume, quick turnaround environment.
• Alternative:
  one (1) year experience as a Workforce Management Associate I.
• Experience in a K-12 public school district or public agency is desirable.
• Directly related full life-cycle employment staffing experience may…