CRM Admin and Marketing Coordinator

Description

We’re seeking a CRM & Marketing Coordinator with strong Hub Spot experience to serve as the primary administrator of our Hub Spot CRM. As a newly implemented system, this role will lead CRM setup, optimization, and adoption, ensuring Hub Spot supports business development, marketing automation, and relationship management.

• Serve as the primary Hub Spot Administrator and CRM system owner
• Support implementation and manage ongoing CRM configuration and optimization
• Configure and maintain pipelines, properties, workflows, automation, and user permissions
• Build Hub Spot reports and dashboards to track pipeline and marketing performance
• Ensure CRM data quality, data hygiene, and system integrity
• Manage Hub Spot integrations with Word Press, email marketing tools, and internal systems
• Create documentation and train users to drive CRM adoption and best practices

• Administer and maintain the Word Press website (plugins, updates, performance)
• Support Hub Spot–Word Press integration, including forms and lead capture
• Troubleshoot issues and apply basic HTML/CSS as needed
• Support SEO fundamentals and website analytics

• Execute email marketing campaigns (segmentation, lists, compliance)
• Maintain contact data consistency across CRM and marketing platforms
• Track and report on campaign performance and engagement metrics

• 3–5+ years of Hub Spot CRM administration experience
• Experience with marketing automation, workflows, and CRM reporting
• Proven ability to manage and optimize a CRM system independently
• Experience with Word Press and marketing technology integrations
• Strong communicator able to support non-technical users
• Detail‑oriented with a focus on process improvement and data accuracy

• Hub Spot certifications (Admin, Marketing Hub, Sales Hub)
• Experience with Zapier or automation tools
• Background in B2B, professional services, or marketing operations
• Familiarity with Google Analytics, SEO, or project management tools ()

At Geffen Mesher, we value transparency and equity in compensation. The compensation offered for this position will be based on a variety of factors including, but not limited to: years of relevant experience, unique or specialized skill sets, education, licensure, and internal equity. The estimated salary range for this position is $65,000-$75,000.

• 401k with a 3% employer contribution
• Discretionary profit sharing of up to 4.5% annually
• Medical, dental, and vision insurance. We cover 100% of the individual medical premium!
• 160 hours PTO, plus 12 Paid Holidays, 8 hours of Volunteer Time and Paid Parental Leave
• Hybrid work options and flexible working hours in the summer
• Parking and Transit Reimbursement
• Flexible Spending Accounts
• On‑site gym and locker room
• Incentive plan for sales leads
• Generous Employee Referral Program

Geffen Mesher and Company, PC (GMCO) proudly stands as one of Portland’s foremost locally owned accounting firms, with a distinguished history of over 90 years dedicated to serving clients throughout the Northwest. We owe our enduring success to our client‑centric ethos and unwavering commitment to our team members. We provide a full suite of professional services, including Accounting, Assurance, Business Consulting, Business Valuation, Data and Analytics, Litigation Support, Family Office, Transaction Services, and full‑service Tax planning, spanning several industries.

At GMCO, we believe in fostering strong, lasting partnerships with our clients, and we do the same for our team members. We are a large firm with a small firm feel. Our shareholders are humble, down‑to‑earth humans who hire and support motivated and resourceful people and provide opportunities to lead successful personal and professional lives. We provide ample growth opportunities whether you are starting as an intern, or you are a seasoned manager.

Geffen Mesher is committed to equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability status, protected veteran status or any other characteristic protected by law. We are committed to providing access, equal opportunity, and reasonable accommodation for people with disabilities.