Senior Facilities Manager

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Full Time Portland, OR, US

Salary Range: $90,000.00 To $ Annually

At Coast Property Management, we don’t just offer jobs — we build careers. We know that when we invest in our people, everything else falls into place: stronger teams, thriving communities, and better lives for those we serve.

At Coast, we support your success — so you can lead with confidence, grow with purpose, and make an impact every day.

• Zero-cost medical, dental & vision options
• Paid time off that grows with you – plus your work anniversary day off!
• 401(k) with company match
• Ongoing professional development and growth plans at every level
• Employee wellness support – including mental health, HSA contributions, and innovative wellness access
• Meaningful work that connects you to a mission, not just a building

This Is More Than a Job — It’s Your Opportunity to Make a Difference

Duties and Responsibilities:

• Leadership & Supervision:
  • Lead, train, and support maintenance staff to ensure efficient, high-quality work. Currently supervises four staff.
  • Assign and oversee daily work orders, preventive maintenance tasks, and special projects.
  • Ensure compliance with safety protocols and community standards.
• Facility & Equipment Maintenance:
  • Perform and coordinate maintenance on building systems, including electrical, plumbing, HVAC, and mechanical systems.
  • Maintain and operate pool systems, water treatment, and safety equipment.
    • One saltwater indoor pool
    • One indoor spa
    • One outside traditional pool
  • Monitor, test, and maintain standby generators and associated systems.
  • Troubleshoot and repair/assess equipment failures efficiently to minimize downtime.
• Project Management:
  • Plan, organize, and execute maintenance and improvement projects from start to finish.
  • Work with vendors, contractors, and suppliers as needed.
  • Track progress, budgets, and completion timelines for ongoing projects.
  • Work with the board on annual reserve study updates and ensure reserve projects are executed in a timely manner.
• On-Call Responsibilities:
  • Participate in the community’s on-call rotation to respond to after-hours emergencies (electrical, plumbing, generator, etc.).
  • Provide prompt, professional communication and issue resolution during on-call shifts.
• Documentation & Communication:
  • Understand the yearly budget and how it relates to maintenance and project activities. Work with the on-site manager and board liaison to manage the budget throughout the year based on the community's needs.
  • Maintain accurate maintenance logs, inspection reports, and service records.
  • Communicate effectively with property management, residents, and team members.
• Board Interaction
  • Communicate effectively at the monthly Board meeting, giving the status of current and upcoming maintenance and project-related issues
  • Work directly with the MAROG committee and its associated team members on current and upcoming maintenance project-related issues
  • Receive, interpret, and implement the yearly budgeted Reserve Study items that are listed in the Annual Reserve Study completed by RDH.
    • Makes repairs

Qualifications - This position carries supervisory responsibilities.

• High school education or equivalent.
• Experience:
  
  Minimum 5 years of maintenance experience, with at least 2 years in a lead or supervisory role.
• Technical
  
  Skills:
  
  Strong knowledge of electrical, mechanical, plumbing, and HVAC systems.
• Own transportation.
• Experience with pool maintenance, water chemistry, and generator systems preferred. Training will be provided for purposes of obtaining pool maintenance certification
• Own tools.
• Experience working with reserve studies.
• Familiarity with electricity, plumbing, and carpentry.
• Ability to read technical manuals, blueprints, and equipment diagrams
• Appearance and manner must be compatible with the image of the property.
• Software Used: MS Office Suite, Leonardo 24/7, Yardi, Building Link Good safety habits.
• Soft Skills:
  • Strong leadership and organizational abilities
  • Excellent problem-solving and critical…