Executive Assistant and Project Manager

The Executive Assistant and Project Manager (EAPM) to the CEO serves as a trusted partner, time manager, and project manager to the CEO. This role is responsible for protecting and optimizing the CEO’s time, ensuring effective communication and follow-through, and supporting high-impact decision‑making across the organization. The EAPM operates with a deep understanding of the business, exercising exceptional judgment, and maintaining the highest level of confidentiality.

This role requires executive presence, project execution, and the ability to operate independently in a fast‑paced, complex environment.

• Manage CEO’s calendar end-to-end, ensuring time is allocated to highest‑value priorities.
• Exercise sound judgment to determine CEO’s direct involvement versus task delegation.
• Diplomatically prioritizes CEO calendar when competing priorities arise.
• Structure meetings with clarity; ensuring agendas are purpose‑driven, and decision‑oriented.
• Protect dedicated focus time for strategy, planning, and key relationships.

• Function as strategic partner developing strong comprehension of company priorities, organization dynamics, and key stakeholders.
• Proactively resolve calendar and business conflicts, risks, and inefficiencies.
• Support preparation for key meetings by clarifying participants, context, and implications.
• Track CEO commitments to ensure follow‑through and accountability.

• Support and amplify CEO’s voice by drafting, editing, and coordinating executive‑level communications, including emails, speeches, external messages, and announcements.
• Manage tasks and information triage, ensuring the CEO receives the right information at the right time in a clear and organized manner.
• Ensure communication consistency in tone, accuracy, and clarity coordinating with internal communications and public relations partners as needed.

• Interface with executive team, senior leaders, and key partners across the organization.
  • Ensure action items and follow‑ups from executive meetings are completed.
• Support forward movement of initiatives when CEO is involved.
• Independently manage enterprise projects, such as cross‑functional committees, and work to resolve timing conflicts between teams to maintain momentum and alignment.

• Plan and manage CEO’s travel and logistics balancing efficiency, effectiveness, and well‑being.
• Develop detailed itineraries with context for meetings, optimize schedules to minimize stress, build in recovery time, and anticipate contingencies.
• Manage CEO flex time considerations related to travel.

• Play critical role in supporting Board of Directors interactions.
• Coordinate Board of Directors meetings, prepare, coordinate, and distribute materials.
• Manage Board of Directors meeting logistics, track requests, and action follow‑up.
• Operate with absolute confidentiality, professionalism, and discretion in all Board of Directors interactions.

• Manage people, legal, financial, and strategic information with complete confidentiality.
• Ability to exercise sound judgment, operate with integrity, and make decisions independently.

• Bachelor’s Degree in business or related field
• 10+ years of demonstrated experience supporting a CEO or senior executive in a complex organization as an Executive Assistant, Project Manager, or in a hybrid executive support capacity.
• Strong business acumen with ability to understand organizational strategy, priorities, and dynamics.
• Exceptional organizational, prioritization, and time‑management skills.
• Proven ability to manage competing and shifting priorities.
• Proven project management capability.
• Ability to lead initiatives from concept through execution and ensuring follow‑through.
• Excellent written and verbal communication skills.
• Demonstrated ability to develop polished executive communications, presentations, and reports.
• High level of professionalism, discretion, emotional intelligence, and sound judgment in handling sensitive and confidential information.
• Independent decision‑making and problem‑solving skills, with the ability to anticipate needs, navigate ambiguity, and make recommendations.
• Advanced proficiency with productivity and collaboration tools, including Microsoft Office Suite, PowerPoint, and project management platforms.
• Demonstrated ability to build trusted working relationships across all levels of the organization, including executives, board members, and external stakeholders.

This role is located in Portland, Oregon and requires 5 days a week in office working side by side with the CEO and executive team.