Program Administrator, Education

Department Overview

The Program Administrator provides advanced expertise in program administration and operations in support of the School of Nursing’s (SoN) education mission, with primary responsibility for undergraduate programs and regional campuses. This position is part of a matrixed leadership team and partners closely with Program Directors and Campus Associate Deans (CADs) to provide integrated support for faculty workload, academic and administrative policies (OHSU & SoN), HR/operations processes, budgeting and finance, and contract management.

The incumbent leads operational execution and develops recommendations to ensure alignment with SoN and university policies, program budgets, and strategic priorities. This role supervises financial and operational staff in support of the SoN's educational mission.

This position reports to the Assistant Dean for Strategic Operations (ADSO) with a dotted line to the Sr. Associate Dean for Finance and Administration (SADFA).

Administrative Operations

• Leads day-to-day finance and HR operational support for undergraduate programs, regional campuses, and administrative groups ensuring consistency, efficiency, and compliance with SoN and university policies.
• Oversees budgeting processes for assigned programs and campuses, including developing budget projections, monitoring expenditures, reconciling accounts, and preparing financial reports for leadership review and decision-making.
• Reconciles SoN budgets with the Provost’s Office on a regular basis and resolves discrepancies in collaboration with central finance units.
• Coordinates and supports academic program operations to ensure compliance with faculty workload guidelines.
• Supports accreditation and regulatory requirements by coordinating documentation, tracking compliance metrics, and assisting with reporting related to undergraduate education programs.
• Leads contract administration processes, including annual renewals and coordination of academic and operational agreements in partnership with SoN leadership and central offices.
• Collaborates with Program Directors and CADs to ensure faculty assignments align with workload guidelines, compensation plans, and applicable contracts.
• Identifies and addresses operational system issues impacting education programs and represents the SoN on university-wide committees and work groups.
• Develops and maintains effective partnerships with internal departments and external stakeholders to support program and campus operations.
• Serves as a liaison to regional campuses and external partners, ensuring alignment with SoN standards and strategic goals.
• Advises leadership on interpretation and application of labor agreements (e.g., APU, AFSCME, RWU) and supports program compliance.

Compensation

• Collaborates with the ADSO and SADFA to support systems and processes related to faculty and staff compensation.
• Assists in the development and implementation of communication related to compensation practices within the SoN.
• Responds to faculty inquiries regarding compensation, conducts audits as needed, and communicates findings and recommendations.
• Participates in annual salary review and increase processes, ensuring accuracy and alignment with institutional guidelines.

Management

• Directly supervises finance and operations staff in support of SoN programs.
• Recruits, hires, trains, and evaluates staff in accordance with OHSU policies and procedures.
• Assigns and prioritizes work related to operations, budgeting, and contract management.
• Establishes performance expectations and monitors quality, productivity, and service standards.
• Supports staff development through coaching, training, and performance feedback.

Other

• Participates in special projects and…