Project Manager; Program Administrator

The OHSU Department of Surgery is comprised of nine integrated yet independent surgery divisions:
Abdominal Organ Transplantation, Bariatric, Cardiothoracic, Gastrointestinal and General, Pediatric, Plastic and Reconstructive, Oncology, Trauma and Acute Care and Vascular Surgery. Our department is built on a culture of community and a history of innovative and interdisciplinary collaboration. Our faculty are dedicated to excellence in education, research, scholarship and clinical practice. We also house one of the largest general surgery residency programs in the country and offer surgery fellowships in all of our disciplines.

OHSU as a teaching hospital is fully supported by each of our faculty and staff.

The Department of Surgery Project Manager manages projects and programs supporting the mission of the Departments of Surgery and Urology and their divisions within the OHSU School of Medicine. This role works collaboratively across divisions, central services, Practice Plan leadership, School of Medicine Leadership, etc, to execute strategic initiatives designed to reduce duplication, standardize processes, and improve communication and stakeholder satisfaction.

In partnership with the Vice Chair for Administration for Surgery and Urology, the position is responsible for project planning and implementation — including defining scope, resources, execution, monitoring of status and risk, quality assurance, and closure.

In addition to traditional project management, this role incorporates continuous quality improvement (CQI) methodology into departmental project work: developing and tracking key performance indicators, applying root cause and barrier analysis to underperforming processes, and partnering with clinical and administrative leadership to translate data into measurable process improvement. The Project Manager serves as a central liaison between department leadership, division heads, and external partners, and coordinates with HR, Finance, IT, and other operational functions to accomplish strategic and operational objectives.

Project Management

• Develops and executes project plans for key departmental and divisional priorities, from initiation through closure, including scope, goals, deliverables, timelines, resources, and budget.
• Collaborates with Department of Surgery & Urology leaders from planning through project completion; serves as subject matter expert on assigned projects.
• Facilitates identification of key stakeholders and ensures appropriate engagement and communication throughout the project lifecycle.
• Monitors and reports on project status, risk, and quality; identifies barriers and drives timely resolution to keep projects within scope, schedule, and budget.
• Maintains project documentation, status reports, and related correspondence using standard project management tools (e.g., Smartsheet).
• Develops standard work and shares best practices across divisions and central services to reduce duplication and increase value.

Quality Improvement & Performance Analytics

• Applies continuous quality improvement (CQI) methodology — including the Model for Improvement, root cause/barrier analysis, and PDSA-style re-measurement cycles — to project and process work.
• Develops and maintains dashboards, key performance indicators (KPIs), and reports to track project outcomes; identifies underperforming areas and facilitates corrective action.
• Partners with clinical and administrative leadership to define, monitor, and benchmark quality and operational indicators tied to project deliverables.
• Extracts and analyzes data (e.g., Epic Reporting Workbench, Excel) to inform process improvement recommendations and reporting to leadership.
• Maintains…