Marketing and Event Coordinator

About Us

We are a multidisciplinary electrical firm with the in-house expertise to plan, construct, install, and fully integrate a full range of electrical, control, and telecom systems. We offer a comprehensive line of innovative electrical solutions, performing work collaboratively—under one roof—to help us lower costs, increase accuracy, and promote project efficiency.

The Marketing and Events Coordinator supports the Marketing Director and marketing team by coordinating marketing operations, maintaining departmental systems and records, assisting with internal communications, supporting company events, managing swag and apparel programs, and contributing to employee engagement and community outreach initiatives.

This position plays a key role in promoting Dynalectric Oregon's brand, culture, and employee experience by ensuring marketing initiatives are organized, professionally executed, and aligned with company objectives. The Marketing and Events Coordinator serves as a reliable resource to internal departments and helps maintain the systems, processes, and communications that support the marketing team's success.

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Marketing Administration & Department Support

• Maintain marketing file organization, digital asset libraries, departmental records, and document retention systems.
• Create and maintain forms, spreadsheets, Smartsheets, databases, and other administrative tools that support marketing operations.
• Track and coordinate marketing requests from internal departments and assist with project execution.
• Manage departmental reports, schedules, tracking systems, and administrative records.
• Prepare, format, and maintain PowerPoint presentations, reports, and marketing materials for internal use.
• Coordinate and distribute internal New Project Announcements.
• Maintain marketing calendars, project trackers, and workflow systems.
• Assist with office branding, signage, and workplace appearance initiatives.
• Ensure accuracy and consistency of marketing documents and brand standards.
• Maintain confidentiality when handling employee information, internal communications, and company records.

Internal Communications & Brand Support

• Assist with Linked In content planning, content creation, scheduling, and social media support.
• Help collect and organize project photos, employee highlights, field stories, and company news for future marketing use.
• Support internal communication campaigns, employee announcements, event promotions, and company-wide initiatives.
• Assist with maintaining brand consistency across presentations, documents, digital assets, apparel, signage, and promotional materials.
• Support multimedia projects, including photography and video production, by assisting with planning, logistics, and on-site coordination.

Swag, Apparel & Inventory Management

• Own and maintain the Swag Log Smartsheet, including approval tracking, order management, and delivery verification.
• Process and fulfill internal swag requests through the Swag App.
• Maintain accurate inventory records for branded merchandise and promotional materials.
• Conduct routine inventory counts and proactively reorder products as needed.
• Coordinate employee apparel programs, including the annual Company Apparel Buy and bi-monthly Field Buys.
• Manage new-hire swag bag inventory and distribution.
• Maintain employee apparel sizing records and ensure information remains current.
• Coordinate with vendors regarding quotes, orders, deliveries, and issue resolution.
• Track spending and maintain records related to swag and apparel purchases.

Events & Community Engagement

• Maintain the Events Calendar Smartsheet and proactively track tasks, deadlines, and event milestones.
• Coordinate event logistics, including vendor communication, purchasing, scheduling, registrations, setup, cleanup, and on-site event support.
• Support company events including:
• Winter Gala
• Management Retreat
• Summer BBQ
• Safety Expo
• Employee appreciation events
• Other company-sponsored activities
• Assist with seasonal and holiday initiatives, including office decorations, employee gifts, toy drives, holiday cards, catered lunches, and Thanksgiving pie distribution.
• Assist with planning and coordinating recruiting events, job fairs, trade shows, school partnerships, and workforce development activities.
• Coordinate charitable sponsorship participation, including approvals, registrations, payment requests, employee signups, and event communication.
• Support community outreach programs and company-sponsored…